2013-04-23_PWETC_Minutes - Laserfiche WebLink

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Mr. Gaughan cautioned the body on electronic communications and avoiding any perception of serial meetings done by e-mail that could be considered a violation of the Open Meeting Law. Mr. Gaughan suggested that it was always good to err on the side of caution, and rather than risking violations of the Open Meeting Law, it was just better to default any discussions for the next public meeting of the body. Discussion included how to avoid violations of the Open Meeting Law specific to e-mail communications, with each determined on a case by case basis, but recommended that the beset practice would be to send e-mails to staff for dissemination to avoid any perception of a violation, with that correspondence then discussed in open meeting at a future date; authority for collective attendance by government bodies/commissioners at educational conferences, with a caution to avoid any public perception of any huddles of a government group that may indicate decision-making; and a prevailing use of common sense in most situations. Kathy Klink, 535 Ryan Avenue W Ms. Klink sought additional clarification from Mr. Gaughan on how to avoid serial communication from person to person to determine their thoughts on a particular topic. Recess Chair Vanderwall recessed the meeting at approximately 7:04 p.m. for Member Stenlund and City Engineer Bloom to tour the fire station construction site for a review of erosion issues; and reconvened the meeting at approximately 7:20 p.m. 6. Pathway Master Plan and NRATS Committee Update City Engineer Debra Bloom summarized the current work of the Pathway Master Plan and Natural Resources and Trails Subcommittee of the Parks & Recreation Master Plan process, as detailed in the staff report dated April 23, 2013 and corresponding attachments: (Pathway Master Plan Priority Table; Parks Renewal Pathway Project Map; Consolidated Master Plan Table). Ms. Bloom noted that a 2013 City Council goal was to develop a Pathway master Plan Built-out Plan for priority pathway segments previously included in the 2008 Plan, with current funding as part of the Park Renewal Program including $2 million for pathway construction. General discussion included internal pathway connections (e.g. Oasis Park connections within the park); priorities set by the constellation concept for some areas; and approval by the City Council at their April 22, 2013 meeting of a Natural Resources consultant to assist with prioritizing these items and their logistics. Attachment B Ms. Bloom noted that staff had been charged to complete a build-out plan as part of the Parks & Recreation Renewal Plan and original Pathway Master Plan preliminary cost estimates prepared by Public Works Department (Attachment A) Page 3 of 10