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Regular City Council Meeting Monday,June 10, 2013 Page 19 fled to avoid confusion. Mayor Roe advised that he was seeking a back and forth dialogue, with tough questions addressed and realistic answers provided. Councilmember Etten opined that it would be key information for the City Coun- cil for each Department Head to look at the global picture, not just their own de- partment, to determine how shared positions or responsibilities among depart- ments and personnel could achieve efficiencies (e.g. communications efforts) and suggested a discussion among Department Heads before meeting with the City Council to consider some different ways to accomplish that beyond the current sharing. Councilmember Etten opined that it should be evident to staff that the City Council had a strong willingness to look at things in a new way, to develop more efficiencies, and what impacts that would mean for their Departments based on previous discussions. Mayor Roe suggested consideration be given to which departments presented at a given time to address sharing among obvious departments; with both Department Heads available at the work table for the entire discussion, not just for their spe- cific department. Councilmember McGehee concurred with the cross-department sharing and effi- ciencies, suggesting that the Department Heads consider which tasks they could shift to Administration from their department to free resources; with Interim City Manager Trudgeon picking up that discussion for an administrative overview. Regarding a biennial budget process, Mayor Roe expressed his preference for al- ways looking ahead as far as possible and for the City Council to be aware of known impacts that will be fairly major to the organization and community (e.g. TIF Districts due to be de-certified in certain years; balances coming into an ac- count; known mandates whether funded or not; etc.) Mayor Roe advised that he was noted interested in minor supply costs; but wanted to look out a minimum of five (5) years for the major items to make sure those items and any CIP items are brought into the discussion, for the current and future City Councils as well. Councilmember Laliberte noted that one of her points was the benefit of a second or third year forecast for debt service or contract obligations, to make sure they were on the radar as far as they could be known in advance, similar to the CIP planning recently accomplished. Councilmember Laliberte suggested a set of up- front questions of the City Council to initiate discussions with Department Heads versus an on-the-spot discussion with substantial information provided. Coun- cilmember Laliberte suggested a "best wish list" from each Department, what they would do if planning for a certain percentage reduction in their annual budg- et, a flat budget, or a certain percentage increase; with those Department Heads coming prepared to answer and consider shared efficiencies.