2013-05-01_PC_Minutes - Laserfiche WebLink

Home

Planning Commission Regular Meeting City Council Chambers, 2660 Civic Center Drive Minutes - Wednesday, May 1, 2013 1. Call to Order 1 Chair Gisselquist called to order the regular meeting of the Planning Commission meeting at 2 approximately 6:30 p.m. and reviewed the role and purpose of the Planning Commission. 3 2. Roll Call & Introduction 4 At the request of Chair Gisselquist, City Planner Thomas Paschke called the Roll. 5 Members Present: Chair John Gisselquist; and Commissioners Michael Boguszewski; 6 Gerald Olsen; David Stellmach; James Daire; Shannon Cunningham; 7 and Robert Murphy 8 Staff Present: City Planner Thomas Paschke; Associate Planner Bryan Lloyd; and City 9 Engineer Debra Bloom 10 3. Review of Minutes 11 a. April 3, 2013 Regular Meeting Minutes 12 MOTION 13 Member Cunningham moved, seconded by Member Boguszewski to approve the 14 April 3, 2013 meeting minutes as presented. 15 Ayes: 7 16 Nays: 0 17 Motion carried. 18 4. Communications and Recognitions: 19 a. From the Public (Public Comment on items not on the agenda) 20 No one appeared to speak at this time. 21 b. From the Commission or Staff 22 None. 23 5. Training 24 City Attorney Mark Gaughan was present to review Open Meeting Laws, Data Practices, and 25 Electronic Communications. 26 Open Meeting Law 27 Mr. Gaughan briefly reviewed the Open Meeting Law with all meetings of a government body, 28 including the Planning Commission, open to the public, with applicable notice and public access 29 identified (e.g. who, when and topics of discussion). Mr. Gaughan noted that there were few 30 exceptions statutorily identified where any such communication would be considered private. Mr. 31 Gaughan defined when a meeting actually occurred, anytime a quorum of the body was together 32 and discussing Commission business. 33 Mr. Gaughan cautioned the body on electronic communications and to avoid any perception of 34 serial meetings done by e-mail that could be considered a violation of the Open Meeting Law. Mr. 35 Gaughan suggested that individual members not “reply all” on any e-mail communications to 36 avoid such a violation or perception of any violation. Mr. Gaughan suggested that it was always 37 good to err on the side of caution, and rather than risking violations of the Open Meeting Law, 38 better to default any discussions for the next public meeting of the body; and to follow the 39 Roseville City Council’s Electronic Communications Policy. As public officials, Mr. Gaughan 40 advised that it was basically common sense, and if necessary to allow staff to appropriately 41 disseminate information to the body. As a general rule, Mr. Gaughan advised that e-mail 42 communications should be considered public data unless specifically addressed as private by 43 State Statute. Mr. Gaughan briefly reviewed the distinction between individual e-mails versus 44