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REQUEST FOR COUNCIL ACTION <br /> Date: 7/22/2013 <br />Item No.: 7.j <br />Department Approval City Manager Approval <br />Item Description: Approve the Interlocal Contract to join HGACBuy <br />B <br />ACKGROUND <br />1 <br />The City Council approved issuing an RFP for Recycling Services that includes an option for <br />2 <br />Roseville to purchase and own the carts that will be used by residents. <br />3 <br />In the past year, St. Louis Park has purchased recycling carts and Maplewood is in the process of <br />4 <br />purchasing recycling carts through the Houston-Galveston Area Council (H-GAC). The H-GAC <br />5 <br />Board awards contracts, which are then made available to local governments nationwide through <br />6 <br />HGACBuy. <br />7 <br />HGACBuy is a unit of local government and a political subdivision of the State of Texas. The <br />8 <br />HGACBuy Program is over 30 years old and specializes in high ticket, capital intensive products <br />9 <br />and services that require technical, detailed specifications and extensive professional skills to <br />10 <br />evaluate bid responses. All products offered through HGACBuy have been awarded by virtue of <br />11 <br />a public competitive process. There are no annual membership dues required to purchase <br />12 <br />through HGACBuy. HGACBuy is a self-funded "Enterprise Fund" government agency, self- <br />13 <br />supported through an administrative fee assessed to the contractor. <br />14 <br />Membership gives Roseville access to volume purchasing and discounts. HGACBuy writes <br />15 <br />technical specifications and offers an expedited procurement process. <br />16 <br />Government entities join by executing an Interlocal Contract. This document sets out the <br />17 <br />conditions, requirements and processes through which an entity’s purchase orders are received, <br />18 <br />confirmed to contract and processed. <br />19 <br />Membership in HGACBuy will not obligate Roseville to buy carts. It will give the City the <br />20 <br />ability to quickly gather pricing information and to procure carts if the City desires. <br />21 <br />The City Attorney has reviewed the Interlocal Contract and has found it meets the Minnesota <br />22 <br />standards for joint purchasing law. <br />23 <br />BI <br />UDGET MPLICATIONS <br />24 <br />None <br />25 <br />SR <br />TAFF ECOMMENDATION <br />26 <br />Approve the Interlocal Contract to join HGACBuy. <br />27 <br />RCA <br />EQUESTED OUNCIL CTION <br />28 <br />Approve the Interlocal Contract to join HGACBuy. <br />29 <br />Prepared by: Tim Pratt, Recycling Coordinator <br />Attachments: A: Interlocal Contract <br />Page 1 of 1 <br /> <br />