Laserfiche WebLink
REQUEST FOR COUNCIL ACTION <br /> Date: 7-22-13 <br />Item No.: 13.d <br />Department Approval City Manager Approval <br />Item Description: Approve LHB Inc. for Final Design, Plans and Specifications for the Park and <br />Recreation Renewal Program <br />B <br />ACKGROUND <br />1 <br />The Parks and Recreation Renewal Program Preliminary Plans for all parks are nearly complete, with <br />2 <br />the exception of Rosebrook Park, Tamarack Park and Southwest Roseville which require additional <br />3 <br />community/neighborhood work. <br />4 <br />5 <br />The next step in the Renewal Program process is to bring projects to construction through final design <br />6 <br />and detailed plans and specifications. This part of the program is included in the design and <br />7 <br />management budget and is the largest portion. <br />8 <br />9 <br />Using the Best Value Business Model, with guidance from the City Attorney and Arizona State <br />10 <br />University (ASU), request for proposals (RFP’s) for a final design, plans and specifications consultant <br />11 <br />were prepared and issued. <br />12 <br />13 <br />The general scope in the request for proposals is as follows: <br />14 <br />Facilitate final plans, specifications and construction documents for all projects <br />15 <br />Identify process and coordinate approvals from various agencies as required for construction <br />16 <br />Provide geotechnical services and reports as needed to facilitate final plans and construction <br />17 <br />Identify needs and create suitable base mapping required to complete final plans and <br />18 <br />specifications for the projects <br />19 <br />Coordinate final design efforts in concert with city staff and others. <br />20 <br />Work with City staff in creating RFP’s for actual construction using the Best Value Process <br />21 <br />Make recommendations for construction packaging methods, schedules and project construction <br />22 <br />methods to optimize efficiencies as construction is moving through <br />23 <br />Make presentations to the Parks and Recreation Commission and the City Council as necessary <br />24 <br />25 <br />On April 15, 2013, a mandatory pre-proposal education/training session was held for any and all <br />26 <br />interested firms. <br />27 <br />28 <br />On April 30, 2013, 7 proposals were received and the Best Value Procurement selection process began <br />29 <br />with a 6 member evaluation team made up of staff and a representative from the Parks and Recreation <br />30 <br />Commission. All firms were within the $790,000 anticipated budget not including the proposed value <br />31 <br />added items, although costs and firm names were not known to the evaluation team until the interview <br />32 <br />Page 1 of 4 <br /> <br />