2013_0826_packet - Laserfiche WebLink

Home

Page 2 of 3 It should be noted that the Interim City Manage r is pursuing conversations with CTV to discuss 17 the possibility of CTV staff producing and opera ting the video broadcast of the City Council 18 and Commission meetings. Until a final decision is made, the organizational chart will show the 19 Video Production Assistants as City empl oyees and under the supervision of the 20 Communications Manager. 21 In regards to implementing the change, the Inter im City Manager proposes a phased-in approach. 22 There currently is a need for additional staff hours for department activities, especially for 23 Human Resources. In addition, the Executive Assist ant will be out on matern ity leave starting in 24 October, further accentuating the needs for additional staff hours. It is pr oposed that the Senior 25 Office Assistant position in the Administration Department become full-time effective on 26 September 2 nd . 27 It is proposed that the changes in the Communications di vision take effect at the start of the 28 budget year, January 1, 2014. There needs to be a dditional work done on the job descriptions of 29 the Communications Manager and Communications Specialist as well as recruitment of the 30 Communications Manager position. It is the intention for the Communications Manager position 31 to begin work at the beginning of the year. 32 Finally, it is recommended that the conversion of the Executive Assistant to the Assistant to the 33 City Manager/City Clerk position take effect on January 1, 2014. This date coincides with the 34 start of the budget year and is the approximate return date of the Executive Assistant. 35 P OLICY O BJECTIVE 36 The City-wide organizational structure should meet the needs and expectations of tax payers for 37 services and programs. As part of that ongoing co mmitment, it is important to review the current 38 organizational structure and alloca tion of resources to ensure th at these needs are being met. 39 B UDGET I MPLICATIONS 40 It is proposed that the changes to Administrati on Department will be funded from two sources, 41 the existing Communications Fund as well as $3 0,000 from the HRA levy. Final costs have not 42 been determined for all of the changes, but the annual cost to make the Senior Office Assistant 43 full-time is $13,600. 44 S TAFF R ECOMMENDATION 45 Staff asks that the City Council authorize the Interim City Manager to implement the 46 Administration Department reor ganization that includes the cr eation of the Communications 47 Manager position, the retention of one Communications Specialist position, the conversion of the 48 Executive Assistant position to an Assistant to the C ity Manager/City Clerk position, and making 49 the Senior Office Assistant position full-time. 50 R EQUESTED C OUNCIL A CTION 51 Motion to authorize the Interim City Manager to implement the Administration Department 52 reorganization that includes the creation of th e Communications Manager position, the retention 53 of one Communications Specialist position, the conversion of the Executive Assistant position to 54 an Assistant to the City Mana ger/City Clerk position, and making the Senior Office Assistant 55 position full-time. 56