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City of Roseville 2660 Civic Center Drive  Roseville, Minnesota 55113 651 -792-70 00  www.ci.roseville.mn.us 1 TO: Roseville City Council 2 FROM: Patrick Trudgeon, Interim City Manager 3 SUBJECT: Administration Department Reorganization 4 DATE: July 18, 2013 5 For the past couple of months, I have been exploring how best to organize the Administration 6 Department to better be able to provide for the changing needs of the City’s residents and City 7 employees. After research of other cities and conversation amongst staff and input from City 8 Co uncil members, I am reporting back to what I think is the best arrangement of staff within the 9 Administration Department. 10 11 Given the extremely limited resources that currently exist and the levy limits in place for 2014, 12 we will need to make the changes cost neutral as much as possible. Exact dollar impacts have 13 not been calculated yet. Once there is agreement on the structure of the Administration 14 Department, a precise cost can be calculated. 15 16 Findings 17 18 Communications: Currently, 1.60 FTEs are allocated towards communications efforts for the 19 City and are funded from the Communications Fund (non-levy). I would propose we repurpose 20 these positions and funding to create a full-time Communications Manager and a full-time 21 Communications Specialist. (The se positions are tentatively proposed to be partially funded by 22 dollars from the HRA, which currently expends $30,000 annually for marketing efforts. The 23 HRA Board will be considering a proposed budget in August that would allocate those funds to 24 the City to assist the overall communication efforts of the City). A general description of duties 25 for each position is listed below: 26 27 Communications Manager 28  Oversee the strategic communication efforts for all of the City’s operations including 29 marketing, branding, website, newsletter, and assisting in other Department’s 30 communication efforts. 31 32 Communication Specialist 33  Assist Communications Manager in the duties mentioned above in the day-to -day 34 communication efforts of the City. 35 36 Full Time Senior Office Assistant Currently the Senior Office Assistant is ¾ time. In my 37 short time in the position, it is quite apparent that additional staff support time is needed, 38 especially as it related to HR functions. In making the position full-time, we will also be able to 39 provide additional customer service and provide additional assistance in Council packet 40 preparation. 41 42