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Regular City Council Meeting <br /> Monday,August 26, 2013 <br /> Page 5 <br /> Etten moved, Laliberte seconded, receipt of the Second Quarter 2013 Financial <br /> Report as amended. <br /> Roll Call <br /> Ayes: McGehee; Laliberte; Etten; Willmus; and Roe. <br /> Nays: None. <br /> 9. General Ordinances for Adoption <br /> 10. Presentations <br /> 11. Public Hearings <br /> 12. Budget Items <br /> 13. Business Items (Action Items) <br /> a. Authorize Staff to Negotiate a Five-Year Recycling Services Contract <br /> Public Works Director Duane Schwartz summarized the three (3) responses to <br /> Requests for Proposals (RFP's) as detailed in the RCA dated August 26, 2013; <br /> with the review committee recommending Eureka Recycling to the City Council <br /> as the vendor of choice for single-stream collection in wheeled carts with collec- <br /> tion occurring every other week, and expansion of those materials to be collected, <br /> all based on their analysis through the Best Value Proposal. Mr. Schwartz briefly <br /> referenced the Foth Study funded by Ramsey County for conducting a cost analy- <br /> sis on ownership of the carts by the City or by the vendor. <br /> Mr. Schwartz reviewed the results of the Eureka proposal as detailed on page 2 of <br /> the RCA. Mr. Schwartz advised that initial analysis by Finance Director Miller <br /> pointed to a significant decrease for residential customers in the 2014 recycling <br /> fee, whether through a three (3) or five (5) year contract. Mr. Schwartz advised <br /> that a more refined cost savings analysis by Mr. Miller would be provided later <br /> this fall as the fee schedule was reviewed and developed. <br /> Mr. Schwartz advised that, even with a 2% escalator included by Eureka for sub- <br /> sequent years on the contract beyond 2014, costs would be significantly below <br /> average Ramsey County recycling costs. Mr. Schwartz further advised that staff <br /> felt strongly that a five (5) year contract provided residents and the City with the <br /> best overall value going forward. Mr. Schwartz noted that itemized costs for the <br /> other two (2)proposers were included in RCA materials. <br /> If approved by the City Council, as staff would then negotiate the actual contract, <br /> with most of the provisions included as part of the RFP, Mr. Schwartz advised <br /> that staff was recommending vendor-owned carts, opining that given the bid and <br /> cost of carts, there appeared to be no reason for the City to take on the risk of cart <br />