2013-10-01_PR_Packet - Laserfiche WebLink

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MEMORANDUM To: Parks and Recreation Commission From: Lonnie Brokke Date: September 24, 2013 Re: Notes for Commission Meeting on Tuesday October 1, 2013 1. Introductions Commissioners and staff will be introduced. 2. Public Comment Invited Public participation and public comment is encouraged. 3. Approval of Minutes of the September 7, 2013 Meeting Enclosed is a copy of the minutes of September 7, 2013. Please be prepared to approve or amend. Requested Commission Action: Approve /amend meeting minutes of September 7, 2013. 4. Park and Recreation Renewal Program Preliminary Plans and General Discussion Lexington Park Building At your September 7, 2013 meeting you provided advice and guidance to the architecture team on the Lexington Park building image and type. The team took that information along with other information that has evolved to date and developed a proposed final design. The proposed final design was presented to and approved by the City Council on September 16, 2013 and is included in your packet. There was very good discussion at the City Council meeting involving systems and methods (attached is a summary of those items discussed). The City Council approved moving forward with the final design and was also interested in learning more about the systems and methods as we continue. On Thursday, September 19, 2013 there was a pre - proposal meeting for contractors interested in the Lexington Park building as well as announcing the entire Renewal Program. There was a very good turnout with more than 20 attending. Opinions were sought on the notion of providing the Lexington Park building as an early delivery construction project, receiving mixed reaction. While they indicated that anything can be done, it may make sense from a cost and weather perspective to package it with the rest of the renewal program projects with the plan to start the project in the spring. Given recent discussions with the City Council, the desire to work more thoroughly and thoughtfully through the building systems and methods and the feedback from contractors at the pre - proposal meeting, it is our plan now to still have an early plan and specifications delivery of the Lexington Park building but package the construction of it with the rest of the Renewal Program with construction in the spring. This will give appropriate time to discuss general building systems and methods further and use it as a guide for the other buildings and shelters in the Renewal Program. This provides everyone time to understand it better and make good, informed choices. Requested Commission Action: Discuss and provided input /advice. Natural Resource and Trail Projects Attached are spreadsheets and cost estimates for the natural resource and trail projects for you to review, discuss and provide input on. The Natural Resources and Trails Subcommittee (NRATS) will be reviewing this at their Thursday, September 26 meeting. Requested Commission Action: Discuss and provided input /advice.