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2013_1014_packet
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2013_1014_packet
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5/8/2014 10:55:31 AM
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10/10/2013 12:38:05 PM
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.� (�ption 3 <br />.. Meet the January 1 roll out requirement without a survey of residents but order all 96 gallon carts <br />� due to anticipated higher set out rates. The carts costs will be higher than the RFP specified 65 <br />. gallon cart costs due to the larger size. The additional costs to the city is proposed at $34,000. <br />� Eureka would incur the additional costs for change out and inventory carts as required in the <br />� RFP. <br />�- All of these options are less cost than the next bidder for these services, Allied Waste. We have <br />- not contacted Allied at this time but anticipate they may be unable to meet a January 1 roll out at <br />this time as we would need to negotiate a contract for approval by the City Council and they <br />��� would need to place a cart order which we understand to be a 2 month turn around until delivery. <br />�� This may leave the city without a recycling provider unless an agreement could be reached with <br />��� Eureka Recycling to continue current service until a new provider can be ready to begin service. <br />l Considering a contract with the next bidder would also require a significant increase in the <br />� current recycling fee. <br />� Contract <br />. Attached is the proposed contract (Attachment A). Eureka requested changes to the termination <br />� clause. (Section 9) The additional language would reimburse Eureka for unamatorized <br />� equipment purchased to service this contract should the city terminate the contract without cause. <br />� An amatorization table is attached to the contract to detail the cost at various stages of the <br />� contract term. <br />.. We have also included the proposed language for all thre roll out options for the Council to <br />� consider. The final contract will be edited to reflect the final approved language. <br />� The City Attorney has reviewed the proposed contract and termination clause and finds the <br />� proposed language reasonable. Staff recommends the Council consider option one as it <br />.� preserves the pricing as proposed beginning January 1, 2013 and resident continue with the <br />�; current bin service until the cart roll out in February. This results in the lowest cost option to the <br />city and will enable the greatest reduction in recycling fees to residents. Roseville residents <br />would receive one of the lowest cost recycling fees in Ramsey County. <br />POLICY OBJECTIVE <br />r� Meet the Imagine Roseville 2025 goal that Roseville is an environmentally healthy community <br /><��� by providing recycling service for residents. As a result we competitively bid for these <br />contracted services to ensure an effective program at reasonable pricing. <br />BUDGET IMPLICATIONS <br />�� The Recycling Program is operated as an enterprise fund. Income to the fund comes from three <br />� sources: resident fees, revenue share from the sale of material and an annual SCORE grant of <br />approximately $65,000. Any additional costs associated with the program would need to come <br />, from increased resident fees. The rates are typically set by the Council in November. <br />� The proposed three year contract is expected to decrease the residential recycling fee to <br />, residents approximately 20%. Currently the resident recycling fee is $6.00 per quarter and the <br />, Finance Director estimates the new fee will be less than $5.00 per quarter based on preliminary <br />fee analysis. He will do a more detailed analysis on the rate later this year prior to the Council <br />setting 2014 fees. <br />Page 2 of 3 <br />
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