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ks�bWSEN+EhE <br />REQUEST FOR COUNCIL ACTION <br />Date: 11/18/13 <br />Item No.: 7.g <br />Department Approval City Manager Approval <br />Item Description: Consider a Resolution to Accept the Work Completed, Authorize Final <br />Payment, and Commence the One -Year Warranty Period on the 3 040 <br />Hamline Avenue Utility Improvements and Approve a Resolution <br />Adopting Assessments for 3 040 Hamline Avenue Utility Improvements <br />BACKGROUND <br />On July 22, 2013, the City Council awarded utility improvements to extend public watermain <br />and sanitary sewer to serve two lots to the north of 3 040 Hamline Avenue. The project was <br />subject to the following conditions: <br />• Recording of the Drainage and Utility Easement <br />• Recording of the Declaration of Easement Rights and Covenants <br />• Receipt of an executed Project Request and Waiver <br />These documents were received by City staff and recorded. The work for this contract is finished, <br />and the contractor has requested final payment. The improvements were completed in accordance <br />with project plans and specifications. <br />POLICY OBJECTIVE <br />City policy requires that the following items be completed to finalize a construction contract: <br />13 • Certification from the City Engineer verifying that all of the work has been completed in <br />14 accordance with plans and specifications. <br />15 • A resolution by the City Council accepting the contract and beginning the one -year warranty. <br />16 Per the request and waiver submitted by the property owners, the City will assess the property <br />17 owner for the project costs. The assessment roll has been prepared in accordance with the <br />18 agreement. <br />19 FINANCIAL IMPACTS <br />20 The cost of construction was $97,884. Engineering and staff time, permit fees, and construction <br />21 testing totaled $19,320. The City paid for the construction with City funds, and will be paid back <br />? over a period of 15 years through the assessment. <br />23 STAFF RECOMMENDATION <br />24 Since all necessary items have been completed in accordance with project plans and <br />25 specifications, staff recommends the City Council approve a resolution accepting the work <br />26 completed as the 3 040 Hamline Avenue Utility Improvements Project and authorize final <br />27 payment of $14,307.75. <br />2s AND <br />Page 1 of 2 <br />