2013-10-16_packet - Laserfiche WebLink

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Hosting a Community Conversation A guide for One Voice Minnesota Monitoring Project volunteers Questions? Contact Milena Gebremeskel at mgebremeskel @advrights.org or 612 - 746 -4695 Materials for event October 16, 2013 Item 6.a.b Community Conversation �n Download at http: / /www.energyofanation.org /monitoring project conversation materials.html • Program with agenda and questions (if desired —can be helpful for large or unfamiliar group) • What's in a Name handouts for tables • Nametags • Flip chart paper or white board • Abbreviated Universal Declaration of Human Rights for each participant • Community conversation questions on handouts • Demographics questionnaires for each participant • Notepads and pens, one for each small group • Big paper and markers, one for each small group • Information (cards and flyers) about project • Information about the host organization • Sign up sheet (if desired) • Camera (if desired) Set-up: Room should be arranged in small conversation groups around tables so that the small groups have between 5 and 8 participants. Ideally, food will be provided during the icebreaker and introduction. Before the event begins, identify table leaders /note takers for each small group. These can be people from your organization or volunteers from those who are attending. Explain to each of them that they will be helping facilitate the discussion at their table and taking detailed notes on the notepads provided. Give them the following facilitation tips: • If participants get off topic or spend too long on a single story or issue, gently steer them back to the question being discussed. • Ask to hear from people who haven't yet spoken, but don't force people to participate. • When people mention a specific incident where they felt welcome or unwelcome in their community, ask for details. Try to get basics: when the incident occurred, where it happened, who was involved (relationships or positions if not names), and anything that happened as a result of the incident. • Try to take notes as close as possible to what people are actually saying. Don't summarize. • Remember to participate yourself!