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Regular City Council Meeting Monday, October 28, 2013 Page 15 Trudgeon used the City of Plymouth as an example where their Public Works De- partment utilized someone skilled in AUTO-CAD applications to help them keep their files updated on a more technical basis. While volunteer use would vary be- tween and among departments, Mr. Trudgeon noted that most all could use addi- tional help in managing their documents and filings. If dollars were taken out of department budgets to fund a Volunteer Coordinator position, Mr. Trudgeon not- ed that this would certainly get the message across and maximize thought pro- cesses and resources. Mr. Trudgeon recognized that the City's Parks & Recrea- tion Department was light years beyond other departments in using volunteers; however, he also recognized that evolution of this volunteer workforce was an educational process, and in order to be successful, needed to be utilized by all de- partments, thus his recommendation that it be an administration function. Mayor Roe asked that Mr. Trudgeon take tonight's feedback and bring it back for additional discussion in November if possible; with ideas of what aspects and op- tions were or were not feasible, and staff's response to tonight's feedback, as well as budget impacts and staff ideas for use of volunteers. Mr. Trudgeon concurred with that directive; opining that he was hearing a strong desire by the City Council to use volunteers across departments, with staff di- rected to make recommendations on how best to move forward and leverage that position; and to report back on how best to get that action in place to move for- ward. Councilmember McGehee questioned the validity of a Pilot Program, someone currently on staff for a six-month trial, or Intern versus simply taking action to es- tablish the position and get it implemented. Councilmember McGehee opined that if it was going to be done, it should be done, with evaluation of the position and whether or not it proves worthwhile being determined at that time; not just as a potential without continuity and initial drive required for recruitment, training and retention. Mayor Roe suggested that, if a Pilot Program or Intern option was taken, then at the end of six months, the City Council needed to be committed to put a position into effect based on those determinations and data, along with their budget com- mitment. Mr. Trudgeon clarified staff's direction, with Councilmember consensus, that a Pilot Program was not to decide if the City should pursue a Volunteer Coordina- tor/Management position, but that the City Council was committed to the posi- tion, but needed additional information on how best to proceed and successful models that would work. Reiterating his directive, Mr. Trudgeon, with Council consensus, noted that the City Council wanted to proceed, but was not sure how best to approach it.