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2013_1202_packet
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1J, <br />REQUEST FOR COUNCIL ACTION <br />Date: 12/2/13 <br />Item No. 7.c <br />Department Approval City Manager Approval <br />Item Description: Extension of Janitorial Services Contract for City of Roseville Facilities <br />1 BACKGROUND <br />2 The City of Roseville contract for janitorial services for City facilities expires February 2014. <br />3 This contract was bid with an option to extend by mutual agreement for an additional three years <br />4 at the conclusion of the initial contract period. Linn Building Maintenance, the current provider <br />5 of these services for certain city facilities, has indicated a desire to extend their current contract <br />U an additional three years at an increase of 2 percent the first year, 2 percent the second year, and <br />7 2 percent the third year. Linn Building Maintenance did not increase their fee during the current <br />8 three year contract. <br />9 The specifications require janitorial service at City Hall, the Fire Station, Harriet Alexander <br />lo Nature Center, the Skating Center, the Public Works Building, and the License Center. The <br />11 current cost for these facilities is $7,370.10 per month. The city receives 80 hours per week of <br />12 service under the contract. <br />13 Linn has provided good and consistent service over the past three years. They have been <br />14 responsive to our janitorial needs. Linn Building Maintenance has indicated they can provide <br />15 additional service at this pricing if requested by the city. <br />16 POLICY OBJECTIVE <br />The city budgets annually to maintain facilities that are clean, safe, and healthy for staff and <br />13 other users. Janitorial services are bid competitively to ensure the best value for these services. <br />1PY BUDGET IMPLICATIONS <br />20 The extension of the service contract can be absorbed within the proposed 2014 budgeted <br />amount. Staff checked with other providers as to their service rates and found Linn Building <br />99 Maintenance rates competitive. We found no evidence to indicate a better price or value can be <br />secured by going to bid at this time. <br />24 STAFF RECOMMENDATION <br />9F Staff recommends a three year extension of the existing janitorial service contract with Linn <br />16, Building Maintenance Services at a monthly cost of $7,517.50. <br />27 REQUESTED COUNCIL ACTION <br />28 Consider a motion to authorize extending the current contract for janitorial services for City <br />29 facilities with Linn Building Maintenance through February, 2017, at a not -to- exceed annual <br />30 increase of 2 % in 2014, 2 % in 2015, and 2 % in 2016. <br />Prepared by: Duane Schwartz, Public Works Director and Patrick Dolan, Public Works Supervisor <br />Page 1 of 1 <br />
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