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2013_1202_packet
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KI;�6_01SEN+h+E <br />REQUEST FOR COUNCIL ACTION <br />Date: 12/2/13 <br />Item No.: 12.b <br />Department Approval City Manager Approval <br />Item Description: Consider Creation of a Volunteer Coordinator Position <br />1 BACKGROUND <br />2 <br />3 At the October 28th City Council meeting, staff provided a report regarding the creation of a <br />4 volunteer coordinator position. Based on the presentation and discussion, the City Council <br />5 instructed staff to bring the creation of the Volunteer Coordinator position back to a future <br />6 meeting for action on funding as part of the 2014 City Budget. <br />8 Since that time, the Interim City Manager has discussed with the Department Heads how this <br />9 position would fit in the overall organization and how it could be utilized be all of the <br />10 departments. There is a general recognition by the Department Heads on the value of having <br />volunteers and thus the need to have a person to manage the volunteer network. While not all <br />12 departments utilize volunteers presently, there is a recognition by all Department Heads that they <br />13 are a great asset to the City and its operations. <br />14 <br />15 During the discussion with the City Council on October 28th, potential funding and staff options <br />were presented. The City Council discussed starting the City's volunteer management efforts as <br />a pilot project. Given the challenge in fully funding a position currently but driven by the need <br />1 to more effectively manage our volunteers, the Interim City Manager has had discussions with <br />19 Roseville Parks and Recreation Director Lonnie Brokke about having a pilot project to manage <br />20 the numerous volunteers that help out the Park and Recreation Department's various operations. <br />21 <br />22 From the discussions, it was felt that utilizing a volunteer coordinator to work with the Park and <br />23 Recreation volunteer network would be beneficial for not only the department but also for the <br />24 volunteers. Initially, it is proposed that the City create a half -time Volunteer Coordinator <br />25 position focused solely on Park and Recreation volunteers. The new position would first create a <br />26 framework on how the manage the volunteers, including creating a data base of the volunteers. <br />27 This position would then work with staff to identify volunteer opportunities and to manage and <br />28 assign volunteers to events and work. <br />29 <br />30 Staff believes that the costs of a part -time position would be about $20,000, including wages, <br />31 equipment, and supplies. <br />32 <br />33 POLICY OBJECTIVE <br />34 The creation of a Volunteer Coordinator position is consistent with several Imagine Roseville <br />Ir, 2025 Goals, including making Roseville a welcoming and inclusive community and one that is <br />Page 1 of 2 <br />
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