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KI;�6_01SEN+h+E REQUEST FOR COUNCIL ACTION Date: 12/2/13 Item No.: 12.b Department Approval City Manager Approval Item Description: Consider Creation of a Volunteer Coordinator Position 1 BACKGROUND 2 3 At the October 28th City Council meeting, staff provided a report regarding the creation of a 4 volunteer coordinator position. Based on the presentation and discussion, the City Council 5 instructed staff to bring the creation of the Volunteer Coordinator position back to a future 6 meeting for action on funding as part of the 2014 City Budget. 8 Since that time, the Interim City Manager has discussed with the Department Heads how this 9 position would fit in the overall organization and how it could be utilized be all of the 10 departments. There is a general recognition by the Department Heads on the value of having volunteers and thus the need to have a person to manage the volunteer network. While not all 12 departments utilize volunteers presently, there is a recognition by all Department Heads that they 13 are a great asset to the City and its operations. 14 15 During the discussion with the City Council on October 28th, potential funding and staff options were presented. The City Council discussed starting the City's volunteer management efforts as a pilot project. Given the challenge in fully funding a position currently but driven by the need 1 to more effectively manage our volunteers, the Interim City Manager has had discussions with 19 Roseville Parks and Recreation Director Lonnie Brokke about having a pilot project to manage 20 the numerous volunteers that help out the Park and Recreation Department's various operations. 21 22 From the discussions, it was felt that utilizing a volunteer coordinator to work with the Park and 23 Recreation volunteer network would be beneficial for not only the department but also for the 24 volunteers. Initially, it is proposed that the City create a half -time Volunteer Coordinator 25 position focused solely on Park and Recreation volunteers. The new position would first create a 26 framework on how the manage the volunteers, including creating a data base of the volunteers. 27 This position would then work with staff to identify volunteer opportunities and to manage and 28 assign volunteers to events and work. 29 30 Staff believes that the costs of a part -time position would be about $20,000, including wages, 31 equipment, and supplies. 32 33 POLICY OBJECTIVE 34 The creation of a Volunteer Coordinator position is consistent with several Imagine Roseville Ir, 2025 Goals, including making Roseville a welcoming and inclusive community and one that is Page 1 of 2