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38 volunteers as well the time needed to supervise within each department. Ms. Maas does the 39 initial recruitment and screening, but the actual supervision of the volunteers falls to the 40 individual department that utilizes the volunteer. She said it is important for everyone to 41 understand that department staff and not the Volunteer Cooridinator will be supervising the 4, volunteer and overseeing their work. She indicated that all of Plymouth's departments utilize 4? volunteers to some extent and despite some initial reluctance, have all embraced the use of 44 volunteers. 4f. 4 Challenges and Opportunities 4d 4� In talking to the City of Plymouth and review other literature, there are some challenges when 4( implementing a volunteer program. One is to make sure that there all staff buy -in. There may be ri f concern of how much time it will take to oversee volunteers. There will also be a concern that b'i the volunteers will replace paid staff. Finally there might be concern of given access to restricted 52 areas or restricted information. 5a. 54 Having a vibrant volunteer network can bring new energy and excitement to routine tasks. 55 Volunteers will also bring new ideas and skill sets to the City that can be utilized. Perhaps most 56 important benefit with the use of volunteers is that it creates a great connection between city staff 57 and operations and the residents. In fact, the use of volunteers can lead to extensive community 58 engagement. Volunteers with the City will better understand the City's programs and services 59 through their service time and will feel more connected and have more pride with the City due to 60 their service. In addition, the use of volunteers will allow city staff to interact with residents on a 61 daily basis on issues of mutual interest. 62 6%1 Volunteer Coordinator within City Organization 64 6L It is clear that having a volunteer coordinator would be a great benefit to the City organization as 66 a whole and will provide for better services. Although the Park and Recreation Department has 67 the largest number of volunteers, staff proposes that any new position would serve all of the 68 departments and be housed in Administration. This arrangement would not only allow for the 69 Volunteer Coordinator to provide services to all departments, the Interim City Manager sees this 70 position also coordinating the City's community engagement efforts. It would seem that working 71 with volunteers is at the heart of community engagement. 7 7 For the most part, the use of volunteers will not take place at City Hall, but within the 7 community and in neighborhoods. The coordination and use of volunteers is perhaps the best 7: form of community engagement. The volunteers will invest their time and talents into the 7 community and take ownership in their efforts. Volunteering will cause people to have pride in 77 Roseville and feel better connected to the community. 78 79 The Interim City Manager sees a great possibility of the Volunteer Coordinator position as being 8o able not only better oversee the use of volunteers within Roseville , but also address some of the 81 findings from the Community Engagement Task Force. 82 83 Options for Consideration 84 85 The biggest challenge for moving forward with the creation of the Volunteer Coordinator 8F position is funding. Exact costs have not been calculated, but it can be expected that staff costs Page 2 of 4