Laserfiche WebLink
KI;�6_01SEN+h+E <br />REQUEST FOR COUNCIL ACTION <br />Department Approval <br />Item Description: Discussion of Citywide Unified Purchasing <br />BACKGROUND <br />Date: 12/02/2013 <br />Item No.: 14. a <br />City Manager Approval <br />The City Council previously indicated a desire to look at the process on how the City makes <br />3 purchases of equipment, materials, and supplies and to consider making purchasing more <br />4 centralized. Finance Director Chris Miller has prepared a memo discussing centralized and <br />5 decentralized purchasing. As Mr. Miller points out in the memo, the City currently uses both <br />6 centralized and decentralized purchasing approaches. This approach is based on the need to have <br />7 purchasing controls and consistency throughout the organization, but allowing of individuals or <br />s departments with specific expertise the make the decision. <br />9 For example, motor fuel purchases for all City vehicles are made by the Public Works <br />lo Department while the Finance Department makes purchasing decisions for all computer <br />11 equipment. Under this approach the City still benefits from bulk buying, but allows the <br />12 individual experts in their fields make the decision. The City uses the state contract when <br />13 purchasing whenever possible. <br />14 There are also specific purchases of equipment that only are utilized by one department, such as <br />bullet proof vests. In this case, the Police Department makes the specialized purchase based on <br />their own specifications and needs. <br />1 -7 POLICY OBJECTIVE <br />18 Ensuring that public dollars are spent in a responsible and efficient manner is a tenet of good <br />19 governance. The City of Roseville has created a purchasing framework that centralizes city - <br />20 wide purchases while allowing individual expertise to factor into having the most cost - effective <br />21 and efficient use of funds. <br />Z4 BUDGET IMPLICATIONS <br />'?-> All expected purchases are programmed into the City operating budget and /or the Capital <br />916 Improvement Program budget. <br />25 STAFF RECOMMENDATION <br />26 After reviewing the current arrangement of purchasing materials and equipment, staff does not <br />27 recommend any change in the purchasing procedures. <br />Page 1 of 2 <br />