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REQUEST FOR HRA ACTION Date: 1-21-14 Item No: 6.a. Staff Approval: Agenda Section: PT Consent Item Description: Approval of annual contract renewals with the City of Roseville for fiscal support, and support staff services for 2014 Background The HRA requires annual review and renewal of the contract between the HRA and City of Roseville for the use of City services for fiscal agent and administrative support staff. City Fiscal and Staff Services Contract: The contract for the use of Roseville’s Finance Department to act as the HRA Fiscal Agent is 5% of the total HRA administrative budget. For 2014, the HRA administrative budget is $200,362 which includes the staff costs, fees, memberships and subscriptions and training. The fiscal fee based upon the contract would be $9,662.00 for 2014, which will be a prorated quarterly transfer from the HRA Fund to the City’s General Fund. The contract dates and amounts have been revised; however, all other items remain the same as 2013. The costs for administrative support services include charges related to assistance with the planning and operation of the Living Smarter Home and Garden Fair. Administrative support will be increased this year to 20 hours weekly or 1,040 hours annually due to the expanded workload planned to be undertaken by the HRA. The annual contract amount for this service is estimated to be a maximum of $31,700 (salary and benefits) and will be a prorated quarterly transfer from the HRA Fund to the City Community Development Fund. In addition to normal administrative services, the RHRA also has a Housing Program Manager who is the Acting Executive Director. Similar to the other support staff, the RHRA must enter into an agreement with the City to authorize transfer of RHRA funds to the City of Roseville Community Development Fund to pay for that position’s services. The costs for services provided by the Housing Program Manager is estimated to not exceed $105,800 (salary and benefits) and will be a prorated quarterly transfer from the HRA Fund to the City Community Development Fund. Suggested HRA Action 2.0 By motion, 1.approve the service contract with the City of Roseville for providing financial and accounting services in the amount of $9,662.00 prorated quarterly for 2014. By motion 2., approve service contract with the City of Roseville for administrative staff support services for $31,700.00 prorated quarterly for 2014. RHRA Services Contracts (01-21-14) - Page 1 of 2