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f�� � REQUEST FOR COUNCIL ACTION Department Approval "��-- Date: 2/10/14 Item No.: 14.b City Mana�er Approval ��-�� Item Description: Authorize Position Reclassif'ications in the Public Warks Department BACKGROUND The Public Warks Department Strategic Plan has included some organizational changes that should coincide with changing personnel due to several possible retirements over the next couple of years. The first of those retirements is upon us with the Utility Supervisor retiring on February 25, 2014 less than three weeks from now. The current Public Warks Department organizational structure has been in place since 2002. Since that time there have been many changes with added infrastructure, programs and services, and regulations. Some of those are as follows: • Additional street mileage with infill development and Twin Lakes • Added utility infrastructure for these new developments • Streetscape projects and rain gardens and other best management practice facilities such as storm water reuse system. • Maintenance of expanded city campus facilities including grounds maintenance • National Storm Water Permitting Program • Inflow and Infiltration requirements • 30 year infrastructure capital replacement program The current management structure has become inadequate to provide the level of control to deliver the full range of programs and services that fall under the public warks function. With the upcoming retirement in the Utility Division staff feels this is the time to implement some of the Strategic Plan organizational changes. We are recommending adding first line supervision in the Street and Utility Divisions with the addition of Warking Foremen in each of the two divisions. These positions would assist with the day to day wark assignments to staff and assign equipment and resources to division personnel. They would assist with customer service and wark closely with the Division Superintendent to plan and carry out division operations and respond to division emergencies. The other recommended change is to reclassify the Street and Utility Supervisor positions to Superintendent positions. Their role will change to reflect higher level responsibilities in the planning, budgeting, and analysis areas. They will provide a lessor role in day to day supervision of staff and maintenance operations. We have included the job summaries from the job descriptions (Attachment A). The new organizational structure is similar to many other comparable sized cities in the Page 1 of 2