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City of Roseville — 2014 Budget Professional Services Policy Background The City of Roseville retains outside firms or individuals to provide professional services in many areas including: ❑ Legal (Prosecution, Civil, Economic Development, and Bond Counsel) ❑ Appraisal ❑ Planning and Landscape Design ❑ Audit ❑ Engineering, Architectural, and Environmental The City enters into professional services contracts for specific projects or services, for a specific period of time. Purpose The City of Roseville has determined that it is good public policy to utilize a method of selecting and retaining professional services in order to: ❑ Ensure Citywide consistency in the process of selecting and retaining professional services ❑ Ensures public confidence in process integrity by providing maximum transparency and avoiding long -term relationships that are insulated from the economic market forces of open competition ❑ Ensure that the City obtains the best overall value for its investment when retaining professional services. ❑ Ensure a regular, consistent fiscal review of professional services Policv Contracts for professional services shall be for terms of not more than three (3) years. Multi -year contracts shall not be renewed at their expiration except as a result of a competitive selection process consistent with this policy, unless this requirement is waived by a vote of the City Council. Multi -year contracts shall include an annual performance review to ensure that the purposes of the contract are being met with reporting of results to the City Council. All contracts shall, by their terms, allow the City to terminate the contract prior to completion if the City determines that the contract does not continue to serve the City's purposes. Selection of firms shall be through a competitive process using a `best overall value' approach whenever applicable and appropriate. All professional services contracts shall be approved by the City Council. The City Council should be represented in the interviews and evaluation of candidate firms for Civil Attorney services, including the determination of evaluation criteria. Firms selected to provide professional services to the City of Roseville: ❑ Will avoid any conflicts of interest and commit to the principles of the Professional Code of Ethics for their profession and the City of Roseville Code of Ethics for Public Officials ❑ Will conduct their business through designated Roseville City Staff as approved by the City 118