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Ira A. Fulton <br />Schools f Engineering <br />ARIZONA STATE UNIVERSITY <br />May 7, 2014 <br />Mr. Lonnie Brokke, Director of Parks and Recreation <br />Mr. Jeff Evenson, Parks Superintendent <br />City of Roseville <br />2660 Civic Center Drive <br />Roseville, Minnesota 55113 <br />RE: Parks and Recreation Renewal Program <br />Roseville's Application of Best Value <br />Dear Mr. Brokke, Mr. Evenson, and other concerned parties: <br />This letter summarizes the City of Roseville's application of the best value process on the Parks and Recreation <br />Renewal Program (PRRP) construction packages A, B, C, D, E, F, G, H, I, J, K-1, and K-3. <br />Education <br />Attendance at an educational meeting was required by at least one attendee by any firm proposing on a project. A <br />representative from ASU provided four educational sessions: <br />• September 19, 2013 <br />• November 14, 2013 <br />• January 28, 2014 <br />• February 25, 2014 <br />The education was provided so that proposers may have an opportunity to ask questions on the best value approach <br />and understand the City's intent with each package. ASU has also provided multiple training sessions to City staff and <br />evaluators through in-person meetings, teleconferences, and online video tutorials. The training covered the overall <br />best value structure, evaluation process, interviews, and clarification phase. Evaluators were instructed that a rating <br />of "10" is given if the verifiable performance metrics are used to support claims of capability, risk mitigation, and <br />value. Submittals are "blind", meaning that no identifying information is part of the submittal document (Risk, <br />Project Capability, or Value Added plans). These requirements therefore minimize potential bias of the selection <br />committee. <br />RFP Review <br />ASU provided RFP language on the best value system, and has monitored Roseville's application of the best value <br />structure. There are three main phases, which are described in each RFP: <br />1. Selection <br />There six selection criteria: Interview (350 points), Cost (250 points), Risk Plan (150 points), Project Capability <br />(100 points), Value Added Plan (100 points), and Past Performance Information (50 points). <br />Performance Based Studies Research Group <br />School of Sustainable Engineering & the Built Environment <br />Arizona State University <br />