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Regular City Council Meeting Monday,May 12, 2014 Page 19 At the request of Councilmember McGehee, Mr. Brokke confirmed that the roofs had been removed from the dugouts for all fields, due to their excessive cost, with different options under consideration. At the request of Councilmember McGehee, Mayor Roe addressed the changes to the fence posts,using a different gauge of pipe thickness.; with Mr. Brokke noting that "schedule 30" had been specified, but "schedule 40" was typical field suita- ble. At the request of Councilmember McGehee, Mr. Brokke confirmed that one field in Villa Park had been eliminated at this point, as it was one of the better existing fields. Also, Mr. Brokke noted that the City was currently working with the wa- tershed district on a project for underground water storage there, anticipating that project may happen in 2015; with discussions currently underway with the City's Engineering staff and the watershed district to develop that program. Package H—Irrigation Replacement and Upgrades At the request of Councilmember McGehee, Mr. Brokke confirmed that, with the exception of Autumn Grove Park, irrigation was proposed for all parks listed, or refurbishing current systems for computer control. Package I—Natural Resources Mr. Brokke addressed concerns recently raised by two other proposers than the awarded contract, and addressed their questions and/or concerns. Regarding the time for interviews and the perception that not enough time was given to certain people, Mr. Brokke responded that the same questions were asked of each interviewee, with forty-five minutes allowed for each proposer; and de- pending on their responses, determined the length of the interviews. Mr. Brokke advised that the time allotment was designed to allow the experts —the proposers —describe their plan and approach to the six-member evaluation team. Regarding access to information, Mr. Brokke advised that due to the nature of the best value procurement method and blind process used, only the names of the providers, but not detailed scoring or information could be provided until the award was being considered. Mr. Brokke noted that the entire best value pro- curement process had been outlined and communicated at the beginning and throughout the process, with the same information made available and any signif- icant questions on bids answered and posted on line for all to see as dictated by that process. Mr. Brokke reiterated that the same information went out to all ven- dors as quickly as possible during that process. Related to the distribution of points on the criteria, Mr. Brokke advised that this was the best value process in terms of percentages on criteria and their weighting;