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Regular City Council Meeting Monday,July 7, 2014 Page 18 Specific to customization costs, Councilmember Etten asked if there was a limit to those customization costs, or if the Department would ask for more money to build the engine out; and questioned where the cost savings would be found in pursuing this program versus low bids. Chief O'Neill responded that the HGACBuy Program provided the Department with more control in not seeking additional funds, by working with one specific vendor for any additional equipment, and each item listed by line, allowing them to monitor that budget, or redesign or re-engineer their needs. Chief O'Neill ad- vised that the intent of the Fire Department was to remain within or below that budget amount. However, if the Department went out for bid, it remained an un- known as to what those bids would come in at; with other options then being to reject all bids or have the Fire Department seek additional funding from the City Council, again recognizing the lengthy bid process. With the HGACBuy Pro- gram, Chief O'Neill advised that there would be no unknowns going forward. At the request of Mayor Roe, Chief Brosnahan noted that the HGACBuy Program provided all vendors, as a program component, to provide a detailed cost market- ing sheet for the custom designs or specifications for the engine, beyond the base cost for the cab and chassis, that could not exceed 25% of the cab/chassis ex- pense, and allowing for adjustments in the wants, needs and/or desires of the De- partment. Chief Brosnahan noted that this allowed the Department to be aware of whether or not they were meeting actual costs and tweak those options as they added up as they added up versus finding out 60-90 days later after bids were opened. Etten moved, McGehee seconded, authorizing the Fire Department to use the HGACBuy Program for purchase of the replacement fire engine. Councilmember Etten stated that his questions had been answered sufficiently for him to proceed with this action; opining that if the Department could accomplish the purchase at the projected cost, they were performing their due diligence and thinking about the benefits for the City of Roseville. Councilmember Willmus stated that he didn't disagree, but would like a week to look at the HGACBuy Program, suggesting that the item could even be placed on the next week's Consent Agenda. However, Councilmember Willmus advised that, at this time, he was not sure he could support the motion without that due dil- igence on his part. Willmus moved, Laliberte seconded, TABLING this item to the July 14, 2014 regular City Council meeting. Roll Call