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Regular City Council Meeting Monday,July 7, 2014 Page 3 was not essential to the City Council's discussion and therefore she was reluc- tant to include the written comments in the meeting record. City Attorney Mark Gaughan pointed out, from a legal perspective, that the question should be not whether the City Council found the information pro- vided in writing to be relevant, but that it h ad been made a part of the record as the City Council accepted it at the meeting. City Attorney Gaughan urged the City Council to keep that framework in mind in making a decision wheth- er to include the written information as part of the record or not, even though he could not recall the City Council's action when the public testimony of Mr. LeTendre spoke. Mayor Roe clarified that the information had been handed out prior to the meeting; and subsequently not referenced by Mr. LeTendre during his verbal testimony. On a broader point, Mayor Roe opined that he didn't know if it was necessary for something to be attached to the meeting minutes if handed out, as the legal form of meeting minutes could simply be a list of motions and votes of the City Council, without additional detail. City Attorney Gaughan noted that the discussion and City Council delibera- tion was also within the context of a Preliminary Plat application and City Council decision on that, with a resolution to deny that application with spe- cific findings based on public testimony and information received. While the City Council's desire not to include the written information in this instance as part of the record, City Attorney Gaughan recommended that the City Council clarify if they accepted the written information as part of their deliberations as part of the public comment record. Mayor Roe again clarified that the information had been handed out by Mr. LeTendre prior to the meeting, and was not part of his verbal testimony. Councilmember Willmus concurred with Mayor Roe, noting that the infor- mation had been presented at the dais, but after his brief review of the docu- ment, he had set it aside as he found it not relevant to the discussion. City Attorney Gaughan noted that he recalled that most of the information was not relevant, but reiterated that the City Council should pin down whether or not the document was influential in any part of their deliberations on the Pre- liminary Plat application and subsequent action. Councilmember McGehee asked City Manager Trudgeon to review that sec- tion of the tape to see if the written information had been accepted or not. Mayor Roe noted that, if that was the desire of the City Council, staff could be so directed to review the tape, and if so, suggested that consideration of the