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<br />ROSEVILLE PARKS AND RECREATION COMMISSION <br />MINUTES OF MEETING OF APRIL 6, 2010 <br />ROSEVILLE CITY HALL ~ 6:30PM <br /> <br />PRESENT: <br /> Azer, Doneen, Etten, D. Holt, M. Holt, Jacobson, Pederson, Ristow, Stark, Willmus <br />ABSENT: <br /> <br />STAFF: <br /> Brokke, Anfang <br /> <br /> INTRODUCTIONS/ROLL CALL/PUBLIC COMMENT <br />1. <br />No Public Comment <br /> <br /> APPROVAL OF MINUTES – MARCH 2, 2010 MEETING <br />2. <br />Commission Recommendation:. <br /> Minutes for the March 2, 2010 meeting were approved unanimously <br /> <br /> INTRODUCTION AND OATH of OFFICE for NEW COMMISSIONERS <br />3. <br />Erin Azer and Randall Doneen took the Oath of Office from Commission Chair Willmus. Following the <br />swearing-in ceremony, Doneen and Azer shared background information with the Commission. <br /> <br /> ELECTION OF CHAIR and VICE CHAIR <br />4. <br />A request to change the meeting agenda and move this item up in the evenings schedule resulted in a change <br />to the original agenda. <br /> <br />Willmus announced he would not seek reappointment to the Commission Chair position. <br /> <br />Willmus nominated Jim Stark to the Commission Chair position. Nomination seconded by Etten, Pederson <br />and Ristow. Jim Stark was unanimously elected Parks and Recreation Commission Chair. <br /> <br />Pederson nominated Jason Etten to the Commission Vice-Chair position. Nomination seconded by D. Holt. <br />Jason Etten was unanimously elected Parks and Recreation Commission Vice-Chair. <br /> <br /> PRELIMINARY 2010 BUDGET DISCUSSION <br />5. <br />Brokke briefed the commission on the current and upcoming budget process. Historically, the budget <br />process evolved around line item budgets, in 2010 the Council and staff began using a form of Budgeting <br />for Outcomes. A lot was learned from last year’s budget process and the Council has decided to pursue a <br />priorities based budgeting process in 2011. Parks and Recreation staff have identified Recreation <br />Administration and Operations, Recreation Programs, Skating Center, Maintenance and Golf Course as the <br />major budget program areas. This grouping has changed some from past budgets with the transition of <br />HANC and the Activity Center into the Recreation Program budget. <br /> <br />The Priorities Based Budget process will have the Council looking at levels of service and then <br />buying into those levels of service <br /> <br />The first step in the 2011 budgeting process will be a time spent profile done for all regular <br />employee positions <br /> <br />Commissioner questions and comments; <br /> <br />Willmus inquired into where one would find personnel changes/increases in staffing levels <br /> <br />Etten commented on the need for improved detail to better understand budget components and help <br />guide budget decisions <br /> <br />D. Holt asked about how consequences will be identified if services are eliminated or reduced <br /> <br />D. Holt also wondered about how the Council will know the ramifications if parks and <br />o <br />recreation facilities and operations are not properly funded <br /> <br />Willmus worries about the Council focusing on key items and not knowing the details until if and <br />when questions are asked <br /> <br />Stark recognized that at some point the Council will need to make value judgments and allocate <br />funds <br /> <br />Pederson inquired into documenting how special events are funded <br /> <br />