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be used to keep the public updated on the process. Because of publication deadlines, <br />communications to the public will often need to be planned several months in advance. <br />V. Project Budget <br />Proposers shall strive to provide the highest level of service at a reasonable cost. Fees for <br />services including reimbursable expenses may not exceed $xxxxxxx. While the $xxxxxx figure <br />was established as the not -to -exceed amount based on dollars allocated for the project, proposals <br />may be less than $xxxxxx. <br />V1. Project Schedule <br />The following is a general timeline that will be followed to hire. a firm. <br />'Once a firm has been <br />selected, the actual planning process schedule will be identified. Proposers <br />shall provide a <br />detailed work plan that addresses all major tasks and milestones to be accomplished throughout <br />the Park Master Plan Update process, including level of community involvement <br />proposed. <br />Task <br />Timeframe <br />Distribute consulting services RFP <br />Sept. 2008 <br />Interview and select consulting services firm .. <br />Oct. 2008 <br />Execute contract with consulting services firm <br />Oct. 2008 <br />Solicit nominations for citizen task force <br />Nov. 2008 <br />Solicit public input through surveys,ipublic forums;citizen task force, <br />Dec. 2008 - <br />Parks and Recreation Commission .etc. to identify the parks <br />April 2009 <br />and recreation needs, desires and'interests'.of the community <br />Formulate prioritized recommendations for park system acquisitions, <br />May - June <br />improvements and services <br />2009 <br />Complete individual Park Master Plans <br />July - August <br />2009 <br />Present draft system Plan Update to Commission Sept. 2009 <br />Incorporate revisions as directed by City Council and present to Nov. 2009 <br />City Council (discuss funding and implementation potentials) <br />It is expected that the Consultant, upon contract award, will begin work immediately in a manner <br />consistent with the final work plan developed in cooperation with, and approved by the City. The <br />final work plan will include detailed methods and milestones, incorporating expectations <br />delineated in the RFP and the Scope of Work (see Section III above). Work shall be completed <br />by October 31, 2009, which will consist of a final draft suitable for public presentation and <br />approved by the City Council. It is expected that the Consultant will regularly meet with City <br />staff to ensure the project is progressing in a timely manner, to keep lines of communication <br />open, and to determine if there is anything the Consultant needs from the City. <br />Page 4 of 12 <br />