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Regular Planning Commission Meeting Minutes – Wednesday, July 10, 2013 Page 4 City Council would still be interested in and encourage citizens to provide their 148 recollection of any discussion and/or mitigation. Mr. Paschke cautioned that any meeting 149 summary submitted to staff by the developer and testimony given at the Public Hearing 150 may not always be consistent; however, he noted that any opportunity for a citizen to feel 151 their voice was being heard should be encouraged; as well as those residents feeling that 152 there were lingering concerns or issues bringing them to the attention of staff at any time 153 during the process for a response or resolution. Mr. Paschke noted that, of course, staff 154 was required to make recommendations to the Commission and City Council based on 155 the current Zoning Ordinance, and could not always resolve citizen concerns, the ultimate 156 goal would be for staff and the designer or developer to tweak a proposal to address 157 citizen concerns. 158 Mr. Paschke suggested, regarding the list of names and addresses, would be to make a 159 statement at the end of Section 5.B (Submission) to the effect that a sign-in sheet be kept 160 by the host of the open house and submitted to City staff to show who attended; since 161 staff was not always aware of who or how many attended open houses; and sometimes 162 the summary report was vague and only provided a general discussion or topics covered. 163 In taking a cue from the Dale Street Project’s open houses and their sign-up sheet that 164 included a category for addresses and phone numbers, Member Daire suggested 165 something similar; recognizing that there was no mandate to sign in. 166 Chair Gisselquist concurred that a sign-up sheet would be a good addition, as long as it 167 remained voluntary. At the request of Chair Gisselquist, Mr. Paschke reviewed the 168 process for staff providing the developer with the same list of property for notification of a 169 developer as that used by staff for the formal Public Hearing notice. At the request of 170 Chair Gisselquist, Associate Planner Bryan Lloyd advised that any monitoring of that list 171 is somewhat informal, but noted that the CDD and Commission were included on those 172 notice lists. 173 AMENDMENT TO ORIGINAL MOTION 174 Member Boguszewski moved, seconded by Member Murphy and amendment to the 175 motion as follows: 176  Section B.5 (Summary) A voluntary sign-in sheet for names/addresses shall be 177 provided at the open house and included as part of the submission to staff with 178 a summary of the open house. 179 Ayes: 6 180 Nays: 0 181 Motion carried. 182 ORIGINAL MOTION AS AMENDED 183 Member Boguszewski moved, seconded by Member Murphy to recommend to the 184 City Council APPROVAL of the TEXT AMENDMENT to Section 1011.02, 185 Procedures, of the Subdivisions Chapter of Roseville City Code, as provided in 186 Section 5 of the staff report dated July 10, 2013; amended as follows: 187  Section B.2 (Timing) amended to read “…not less than fifteen (15) or more than 188 forty-five (45 days…” 189  Section B.5 (Summary/Submission) amended to include the statement: “A 190 voluntary sign-in sheet for names/addresses shall be provided at the open 191 house and included as part of the submission to staff with a summary of the 192 open house.” 193 Ayes: 6 194 Nays: 0 195 Motion carried. 196 Council action related to this action is anticipated at their July 22, 2013 meeting. 197