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Regular City Council Meeting Monday, October 20, 2014 Page 7 Ms. Kauppi reviewed some of the ideas to engage the public, including e-mail updates for area residents and businesses the week before upcoming construction projects; with constant contact information available on the MnDOT website for each project. Mayor Roe asked that staff incorporate that contact information and project up- date access on the City's website as well. Councilmember Willmus encouraged MnDOT staff to provide preliminary con- struction information to area businesses (e.g. Arden Hills, Shoreview, Mounds View, and Roseville) of upcoming infrastructure work, especially bridge replace- ments. Mayor Roe noted that the area Chamber of Commerce was heavily involved as a communication partner; and Ms. Kauppi advised that MnDOT held business council meetings, which unfortunately were also sparsely attended. Councilmember Laliberte expressed appreciation to MnDOT in their attempts to get people to attend open houses; however, she recognized that often people were busy and didn't pay attention until the work projects were actually at their door. Councilmember Laliberte suggested MnDOT consider a more convenience loca- tion (e.g. library) to hold the meetings, and offered the City of Roseville staff to help coordinate and communicate those efforts. Ms. Kauppi advised that a video would be made available on local cable televi- sion projects; and expressed her interest in working with staff in alerting the pub- lic to upcoming MnDOT projects in the area. 11. Public Hearings 12. Budget Items a. Continue Discussions on the 2015 Budget and Tax Levy At the request of Mayor Roe, Finance Director Chris Miller referenced the staff report dated October 20, 2014, providing additional information previously re- quested by the City Council and available preliminarily at this time. While in- formation based on current trending was included in the report as requested, Mr. Miller noted that more refined information would become available closer to year-end and final adoption of the 2015 budget and tax levy, including an estimate of any 2014 operational savings available to offset 2015 needs. Mr. Miller ad- vised that Department Heads had provided cursory information based on their in- dividual department trends to-date in 2014. At the request of Mayor Roe, Finance Director Miller advised that any operating surplus was intended as a one-time savings for potential taxpayer relief for 2015,