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6/19/2013 12:19:40 PM
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1/15/2015 3:15:01 PM
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Roseville City Council
Document Type
Council Resolutions
Meeting Date
5/13/2013
Resolution #
11069
Resolution Title
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF ROSEVILLE ON BEHALF OF ITS CITY ATTORNEY
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SWIFT Contract#60437 <br /> 2.4 Agency policies.Both the BCA and the FBI's Criminal Justice Information Systems MNa6e policies,and laws on access,use,audit,dissemination,hit confirmation,logging, (FBI-CJIS)have screening s, <br /> gging,quality assurance,sening(pre- <br /> employment), security,timeliness, training,use of the system,and validation. Agency has created its own policies to <br /> ensure that Agency's employees and contractors comply with all applicable requirements. Agency ensures this <br /> compliance through appropriate enforcement.These BCA and FBI-CJIS policies and regulations, as amended and <br /> updated from time to time,are incorporated into this Agreement by reference. The policies are available at <br /> https://app.dps.mn.gov/cjdn/ <br /> 2.5 Agency resources. To assist Agency in complying with the federal and state requirements on access to and use of <br /> the various systems and tools,information is available at https://sps.x.state.mn.us/sites/bcaservicecatalog/default.aspx. <br /> 2.6 Access granted. <br /> A.Agency is granted permission to use all current and future BCA systems and tools for which Agency is <br /> eligible. Eligibility is dependent on Agency(i)satisfying all applicable federal or state statutory requirements; <br /> D' (��ii <br /> (ii) <br /> complying with the terms of this Agreement;and(iii)acceptance by BCA of Agency's written request for use of a <br /> specific system or tool. <br /> B.To facilitate changes in systems and tools,Agency grants its Authorized Representative authority to make <br /> written requests for those systems and tools provided by BCA that the Agency needs to meet its criminal justice <br /> obligations and for which Agency is eligible. <br /> 2.7 Future access.On written request by Agency,BCA also may provide Agency with access to those systems or <br /> tools which may become available after the signing of this Agreement,to the extent that the access is authorized by <br /> applicable state and federal law. Agency agrees to be bound by the terms and conditions contained in this Agreement <br /> when utilizing new systems or tools provided under this Agreement. <br /> 2.8 Limitations on access.BCA agrees that it will comply with applicable state and federal laws when making <br /> information accessible.Agency agrees that it will comply with applicable state and federal laws when accessing, <br /> entering,using,disseminating,and storing data. Each party is responsible for its own compliance with the most <br /> current applicable state and federal laws. <br /> 2.9 Supersedes prior agreements. This Agreement supersedes any and all prior agreements between the BCA and <br /> the Agency regarding access to and use of systems and tools provided by BCA. <br /> 2.10 Requirement to update information. The parties agree that if there is a change to any of the information <br /> whether required by law or this Agreement,the party will send the new information to the other party in writing <br /> within 30 days of the change. This clause does not apply to changes in systems or tools provided under this <br /> Agreement. <br /> This requirement to give notice additionally applies to changes in the individual or organization serving a city as its <br /> prosecutor. Any change in performance of the prosecutorial function needs to be provided to the BCA in writing by <br /> giving notice to the Service Desk,BCA.ServiceDesk@astate.mn.us. <br /> 2.11 Transaction record. The BCA creates and maintains a transaction record for each exchange of data utilizing its <br /> systems and tools. In order to meet FBI-CJIS requirements and to perform the audits described in Clause 7,there <br /> must be a method of identifying which individual users at the Agency conducted a particular transaction. <br /> If Agency uses either direct access as described in Clause 2.2A or indirect access as described in Clause 2.2B,BCA's <br /> transaction record meets FBI-CJIS requirements. <br /> When Agency's method of access is a computer to computer interface as described in Clause 2.2C,the Agency must <br /> keep a transaction record sufficient to satisfy FBI-CJIS requirements and permit the audits described in Clause 7 to <br /> occur. <br /> 2 <br />
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