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Regular City Council Meeting Monday,January 5, 2015 Page 18 in a timely manner, Councilmember Etten opined that the current process al- lowed sufficient flexibility for public comment as well as keeping the meeting moving forward. Councilmember Laliberte stated that at times an answer may not be immediately available and require additional research bystaff before responding. While q rec- ognizing the points of view of both Councilmembers McGehee and Etten, Coun- cilmember Laliberte opined that the current process seemed to work sufficiently well as long as it remained flexible as in the past. Mayor Roe noted that the current process addressed how representative govern- ment worked, with the City Council hearing public comment, but then taking ac- tion on the broad information gathered in their decision-making. Councilmember McGehee expressed her understanding of the representative form of government, and while agreeing with the comments of her colleagues, opined that people still sometimes needed a second opportunity to emphasize their points. Timing of Council Packet Formation and Delivery(Rule 2) AND Agenda Format (Rule 3) Due to meetings frequently running late and not providing an opportunity for re- view at the meeting, Councilmember Willmus suggested that City Manager Trudgeon provide an electronic copy of his Preliminary Agenda Items electroni- cally in advance of the meeting to allow Councilmember review and possible comment if no opportunity was provided for discussion at the meeting. City Manager Trudgeon noted that each Friday, Councilmembers should be re- ceiving a copy of that preliminary agenda summary from Administration staff, as things looked immediately following the weekly Tuesday Department Head meet- ing. Mayor Roe suggested that the most current copy of the document may prove help- ful as a living document accessible by the City Council by password, and availa- ble at any time. b. Discuss City Council Liaisons Discussion ensued regarding current Council liaisons to various commissions, community groups, task forces and other groups, as listed in the RCA dated Janu- ary 5, 2015. By consensus, it was noted that the "ISD 623 Owasso School Site Task Force" and the "Snelling Avenue Bus Rapid Transit Citizen Advisory Committee" were no longer active and therefore eliminated from the 2015 list.