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<br />Page 6 <br />4. ANNUAL REPORTING, PLANNING & PROMOTIONAL ACTIVITIES <br /> 4.01. Annual Materials Reports <br /> <br />program. At a minimum, the Contractor shall include in each report the following information: <br /> <br />total number of items collected under each category of <br />materials that are tracked by item such as appliances. <br /> <br />Reports for the spring Clean Up Day shall be due by June 30. The Contractor shall include in its <br />program. <br />Copies of annual reports generated by the Contractor shall be included in the response to this <br />RFP. <br />4.02. Publicity, Promotion, and Education <br />distribution of educational materials to insure accurate information and program directions. The <br />City will pay for and distribute educational materials, not including supplemental material <br />distributed by the Contractor. <br />The City shall prepare and distribute to residents a list of materials accepted at the Clean Up Day <br />and the price residents shall pay to the Contractor for material disposal. <br /> 4.03 Annual Planning Meeting <br />the Clean Up Day. <br />5. MATERIALS DISPOSITION <br /> 5.01 Disposal Facilities Must Be Specified <br />Contractor and the City shall work to maximize recycling of the material collected. Contractor <br />shall assure that all materials collected at the Clean Up Day that cannot be recycled are disposed <br />of in accordance with all applicable state and federal regulations. All facilities and parties <br />handling the waste material must be licensed, permitted or otherwise approved by the appropriate <br />regulatory authority. <br />Items deemed to be Municipal Solid Waste (MSW) shall be taken to the Resource Recovery <br />Facility in Newport, Minnesota. <br /> <br /> <br />