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<br /> <br />3 <br />4 <br />5 <br />6 Conflict of Interest <br />7 <br />8 Each member shall be responsible for identifying his/her own conflicts of interest, <br />9 may occur during the review of a specific project or program. <br />10 <br />I 1 A conflict of interest shall be defined as a personal or financial relationship held by a <br />12 member which may unduly or unfairly influence the member's discussion, judgment, or decision <br />13 making or the member's personal or financial relationship which may directly cause the member <br />14 to gain or increase in value or income because of her/his Planning Commission decision. <br />15 <br />16 It shall be the responsibility of any member who identifies such a personal or financial <br />17 conflict to notify the Chair of such conflict and to voluntarily and temporarily step down from the <br />18 Commission proceedings and not take part in the discussion of this specific item. The member <br />19 may again be seated with the Commission upon conclusion of the discussion and/or after <br />20 decision on the item has been rendered by the Commission. <br />21 <br />22 Any member, as a point of order, may request the Chair and Commission to discuss <br />23 conflict of interest issues relating to other members. <br />24 <br />25 <br />26 Meetin1!; Procedures <br />27 <br />28 City Staff shall be responsible for the preparation and mailing of meeting agendas. City <br />29 Staff shall notify the Chair when a member has missed six of the monthly meetings. <br />30 <br />31 The Chair shall conduct the meeting under nom1a1 procedures. Where a conflict or <br />32 question may arise as to procedure, "Robert's Rules of Order" shall guide procedure. <br /> <br /> <br /> <br /> <br /> <br />,.,,., <br />..L) <br />34 All public hearings held by the Planning Commission shall be recorded on audio and/or <br />35 videotape. These hearing recordings shall be stored in the official file of the meeting or attached <br />36 to the official minutes of the meeting. The tape recordings of the hearings may be eliminated <br />37 from the official file after one year. <br />38 <br />39 <br />40 <br />41 <br />42 <br /> <br />The Planning Commission may adopt appendices to the by-laws. The following <br />appendices are hereby adopted: <br /> <br />43 <br />44 <br />45 <br /> <br />A. Conduct of a Public Hearing. <br />B. Public Hearing Procedure. (read by Chair prior to public hearings) <br />C. Definitions of Documents and Protocol Guidelines. <br />D. Comprehensive Plan Amendment Requests. <br /> <br />5 <br />