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On a monthly basis, or as required, meet with an assigned representative to review 32 building operations. 33 On a yearly basis, meet with an assigned representative to review annual “Facility 34 Management Report.” 35 Provide “best value” in pricing out required subcontracting work. 36 Use of Internet based work order system and will provide work order updates via 37 email. Any Corrective Maintenance to be completed by one of Manager’s qualified 38 Service Technicians or one of subcontractor partners on a “Time and Materials” 39 basis. 40 Perform Preventive Maintenance (PM) and maintain PM database using Internet 41 based PM work order system. Preventive Maintenance to be completed in a timely 42 fashion by qualified Service Technicians or subcontractor partners on a “Time and 43 Materials” basis. 44 Provide 24/7 on-call support services. After-hour service to be charged on a “Time 45 and Materials” basis. 46 Upon termination of this Agreement, “Manager” shall provide “Owner” with all 47 maintenance, service and accounting records pertaining to the facilities. 48 “Manager” will honor and abide by all City of Roseville’s existing service contracts 49 and work in conjunction with existing service providers. 50 The City’s Utility Superintendent will provide oversight of this contract. Requests for repair or 51 service will flow through the new Office Assitant position into the online service request system. 52 All facility work will be recorded to specific assets in the Manager’s asset management program. 53 Staff will copy that data into the city’s program for ongoing historical data on those assets. 54 Attached is a copy of the proposed one year contract with McGough Facility Management 55 (Attachment A). Staff received proposals for City Hall and the Maintenance Facility, the 56 License Center, the New Fire Station, and Parks Facilities. Staff is requesting approval for City 57 Hall and the Maintenance Facility and the License Center at this time. The other facilities could 58 be added at a future date or rebid upon the one year renewal date. 59 PO OLICYBJECTIVE 60 The City and the Public Works Department strives to provide efficient and effective services 61 utilizing skilled staff or professional services from the private sector. Service delivery needs can 62 change over time due to technology changes or available skilled resources. 63 BI UDGET MPLICATIONS 64 The proposed one year contract for facility management services with McGough Facility 65 Management for the City Hall, Maintenance Facility, and the License Center is $43,140. The 66 current budgeted amount for the Fleet and Facility Supervisor position will be reallocated to to 67 fund the management contract and proposed organizational changes including the Office 68 Assistant position and classification changes of the Department Assistant position to Database 69 Specialist. These changes can be accommodated within the current budgeted amount. 70 SR TAFF ECOMMENDATION 71 Staff recommends approval of the one year contract for facility management services with 72 McGough Facility Management in the amount of $43,140 for the City Hall, Maintenance 73 Facility, and the License Center. 74 Page 2 of 3