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Agenda 3 HRA Meeting Minutes Tuesday, January 20, 2015 Page 5 1 While not a large budget expenditure, as stated in the by-laws, Member Wall questioned the 2 need for a Recording Secretary versus staff providing those services, under procedures under 3 Roberts Rules of Order. Under Roberts Rules, Member Wall noted that a record was only 4 requited of action taken by the Board with no need for a detailed transcript. Member Wall 5 referenced the extensive minutes provided from the November meeting, which was fairly short 6 in duration; and sought comment from his colleagues. 7 8 Ms. Kelsey clarified that the body operated under Rosenbergs Rules of Order, and should be 9 corrected in the by-laws accordingly. 10 11 For the cost, Chair Maschka opined that he found the current approach and commentary 12 extremely helpful in providing an historical review, especially with the work currently being 13 undertaken by the HRA. Chair Maschka further opined that the current record was much 14 better than what was available in the past. 15 16 Member Etten concurred with Member Wall that legally, it was required that the meeting 17 record show little detail. However, at the City Council level, Member Etten noted that they 18 had taken the approach that the more recorded and available for the community, advisory 19 commissions, staff, and the body as a long-term resource, the better. Member Etten opined 20 that Ms. Stowell provided that higher level of service in that area, even though at the City 21 Council level they could choose to make a different decision as well on how much detail to 22 record. While not all Boards and Commissions used the services of Ms. Stowell, Member 23 Etten advised that they all kept minutes beyond what was essentially required. 24 25 Historically and prior to having Ms. Stowell as Recording Secretary, Ms. Kelsey advised that a 26 staff person was tasked to listen to a tape recording of the meetings after the fact and transcribe 27 minutes. Ms. Kelsey noted that it was decided that staff time was valuable and could and 28 should be used more efficiently. Ms. Kelsey noted the challenges for staff when motions were 29 not reported accurately. Since using this process, Ms. Kelsey noted the immediacy in 30 correcting any comments to accurately reflect HRA actions. If the HRA decided to record 31 their meetings in a different manner, Ms. Kelsey advised that there was no current staff person 32 with time available to perform those services. 33 34 At the request of Member Wall, Ms. Kelsey noted that actual recordings of meetings are no 35 longer kept in-house, and not indexed, making research much more time-consuming and 36 difficult for staff or the public versus the availability of those records on laser fiche. 37 38 Ayes: 5 39 Nays: 1 (Wall) 40 Motion carried. 41 42 7.Public Hearings 43 44 8.Presentations 45 46 9.Action Items 47 48 a.Dale Street 49 Executive Director Kelsey provided a summary of the request to terminate any further 50 relationship with Greater Metropolitan Housing Corporation (GMHC) for redevelopment of 51 the Dale Street Fire Station site, as detailed in the staff report dated January 20, 2015. Ms. 52 Kelsey sought further discussion and direction to staff on the possibility of soliciting proposals 53 for 2325 Dale Street, 657, 661, 667, and 675 Cope Avenue, using the past preliminary plat 54 adopted for the site as a sample of what was preferred for housing options and density for the 55 site.