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HRA Meeting <br />Minutes – Tuesday, January 20, 2015 <br />Page 4 <br />1 <br />Member Etten noted several inconsistencies in the staff report that spoke to the former <br />2 <br />“Housing Manager” position versus the current “Executive Director” position, as well as <br />3 <br />proposed contract amounts (lines 18 – 19). <br />4 <br />5 <br />Ms. Kelsey apologized for this error, and clarified that the service contract amount for staff <br />6 <br />support services were proposed at $117,000, prorated quarterly for 2015. <br />7 <br />8 <br />Member Wall noted that, since the Executive Director would be meeting with developers, the <br />9 <br />potential for conflicts of interest seemed possible, and reiterated his preference that such a <br />10 <br />clause be included in all contracts. <br />11 <br />12 <br />Ms. Ingram apologized for misunderstanding Member Wall’s initial concerns, but reiterated <br />13 <br />that all of Ms. Kelsey’s actions were in her role as Executive Director of the HRA and <br />14 <br />therefore subject to vetting and approval by the HRA as a body. Ms. Ingram further noted that <br />15 <br />Ms. Kelsey was not a voting member of the body, and as such, it was somewhat of an <br />16 <br />infeasible concept that there would be any conflict. However, Ms. Ingram stated that, if the <br />17 <br />body chose to have that clause drafted into the contract, she would be happy to do so at this <br />18 <br />time or at any time. <br />19 <br />20 <br />Member Wall spoke in support of adding the language to the contract going forward. <br />21 <br />22 <br />Ms. Kelsey offered to have the language included in all contracts; with a subsequent review of <br />23 <br />the documents by the HRA Attorney and City Attorney as well; and would bring the <br />24 <br />documents back to a future meeting of the HRA for approval. <br />25 <br />26 <br />Motion: Member Majerus moved, seconded by Member Wall to TABLE action on this <br />27 <br />item to a future HRA meeting, once amended as discussed. <br />28 <br />29 <br />Ayes: 6 <br />30 <br />Nays: 0 <br />31 <br />Motion carried. <br />32 <br />33 <br />d.Affirm Continuation of Martha Ingram, Kennedy & Graven, as RHRA Attorney <br />34 <br />At the request of Member Wall, Ms. Kelsey reviewed the purpose of including financial <br />35 <br />reviews by the HRA attorney, depending on specific circumstances coming before the HRA <br />36 <br />Board. Ms. Kelsey clarified that the City Attorney, nor its Finance staff, provided those <br />37 <br />services to the HRA without negotiating those services. With current staff levels at the City, <br />38 <br />Ms. Kelsey opined that they would be unable to do so. <br />39 <br />40 <br />Motion: Member Majerus moved, seconded by Member Etten, to authorize the HRA <br />41 <br />Executive Director and HRA Chair to enter into a contract for renewal of attorney <br />42 <br />services with Kennedy and Graven for 2015, as detailed in the staff report dated January <br />43 <br />20, 2015. <br />44 <br />45 <br />Ayes: 6 <br />46 <br />Nays: 0 <br />47 <br />Motion carried. <br />48 <br />49 <br />e. Affirm Continuation of Sheila Stowell as Recording Secretary for the RHRA <br />50 <br />51 <br />Motion: Member Majerus moved, seconded by Member Wall approval of entering into a <br />52 <br />renewed agreement with Sheila Stowell for the service of minute taking of all HRA Board <br />53 <br />meetings at the rate as detailed in the staff report dated January 20, 2015. <br />54 <br /> <br />