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34 <br />35 <br />36 <br />37 <br />38 <br />39 <br />40 <br />41 <br />42 <br />43 <br />44 <br />45 5. <br />46 <br />47 <br />48 <br />49 <br />50 <br />51 <br />52 <br />53 <br />54 <br />55 <br />56 <br />57 <br />58 <br />59 <br />60 <br />61 <br />62 <br />63 <br />64 <br />65 <br />66 <br />67 <br />Chair Stenlund eXpressed his personal thanks and gratitude for the services of <br />Commissioners Felice and Gjerdingen as they completed their terms on the <br />PWETC. Chair Stenlund noted their invaluable knowledge of the City's <br />pedestrian and bicycle trails in the community, as well as those segments still <br />needed. Chair Stenlund stated that he had been honored to serve with both <br />Commissioners; and encouraged them to be present at the Apri16, 2015 City <br />Council meeting for a formal recognition of their service. <br />Public Works Directar Schwartz concurred, and included staffls appreciation of <br />Commissioners Felice and Gjerdingen. <br />Communication Items <br />Mr. Schwartz and Mr. Culver each briefly reviewed project updates and <br />maintenance activities listed in the staff report and attachments dated March 24, <br />2015. <br />Mr. Culver expanded on the comments regarding the City Council's rejection, at <br />staff's recommendation, of all bids recently received for the Evergreen <br />Stormwater Re-use Project due to their wide variation in pricing and bids coming <br />in higher than the engineer's estimate. Mr. Culver advised that staff had met with <br />the contractor, but with the uptick in the economic situation, contractor prices <br />were based on their increased business and private projects, with them no longer <br />being as needy for work. Mr. Culver noted that this system is relatively deep <br />compared to a typical system, and extra depth and complexity of the project <br />included the need to run it underneath the sanitary sewer line, increasing <br />unknowns for estimating by contractors, as well as their additional risk involved. <br />At the request of the PWETC, Mr. Culver advised that, while staff was still <br />reviewing the situation, it may be determined that it would not be prudent to rebid <br />the project later in the year, given the proximity to the ballfield and the actual <br />scope of a project that would not negatively impact the construction work planned <br />there; and while it may be possible, it would be challenging to find a design that <br />could worlc. Under the circumstanced, Mr. Culver noted that the City would most <br />likely be returning the $300,000 grant awarded for the project. <br />68 Further discussion included a report by staff that spring street sweeping had been <br />69 done in approximately half of the City; a review of types of curbs and annual <br />70 replacement as applicable and as funds allow; staff changes within the Public <br />71 Works Department with City Council approval of organizational changes related <br />72 to building maintenance management by a private firm on a one-year trial basis, <br />73 allowing for creation of an Office Assistant position for entry-level clerical duties; <br />74 and upcoming retirements of the Utility Working Foreman, as well as the <br />75 retirement of Public Works Director Schwartz at the end of April. <br />76 <br />77 6. Leaf Pickup Program Discussion <br />78 Mr. Schwartz provided a presentation on the current program and anticipated cost <br />79 impacts for equipment replacement in the next budget cycle. Mr. Schwartz <br />Page 2 of 17 <br />