2015_0608_CCpacket - Laserfiche WebLink

Home

Attachment A Section 25 Duties of the Secretary The Secretary shall keep a record of the Minutes of the proceedings of ineetings of the members and Trustees and shall give notice if required in these Bylaws of all meetings. The Secretary shall have custody of all books, records and papers of the Association except such as shall be in the charge of the Treasurer, or of some other person authorized to have custody and possession thereof by a resolution of the Board of Trustees. The Secretary shall keep a list of all members of the Association showing the date each person became or ceased to be a member. The books of the Secretary shall be at all times subject to inspection by any member of the Association or by the State Auditor. The Secretary shall, at each Regular Meeting of the Board of Trustees, make a report in writing, showing the names of all persons who have become or ceased to be, members since the last report. The Secretary shall examine all claims for benefits and report to the Board of Trustees whether or not they are properly submitted before consideration thereof by the Board. On or before August 1 st each year as part of the certification of the financial requirements and minimum municipal funding obligation required by Minnesota law, the Secretary shall calculate and certify to the governing body of the City of Roseville the average amount of available financing per active covered firefighter for the most recent three year period, in the manner required by Minnesota law. Section 25A Provision of Minutes Minutes of all meetings, together with other documents designated by the Board, shall be provided to the ex-officio members of the Board of Trustees and may be made available at the City Hall for review by the public to the extent that such information does not otherwise contain privileged information. Section 26 Duties of the Treasurer The Treasurer shall keep accounts of all monies of the Association received or disbursed and shall deposit all monies and valuables in the name of and to the credit of the Association in such banks and depositories as the Board of Trustees shall designate. All checks for the payment of money shall be signed by the Treasurer and countersigned by the President or Secretary. No checks shall be signed in blank. It shall be the duty of the Treasurer to receive and receipt for all monies belonging to the Association; to keep a correct account, in the books kept for that purpose, of all monies received and disbursed, to keep a separate and distinct account of the two funds of the Association, and to prepare for and present to the Board of Trustees at each annual meeting thereof and at such other times as the Board shall direct, a complete and detailed statement in writing of the assets of the Association and the amount belonging to each of said two funds, and to collect all interest, dividends and other earnings on the assets of the Association. At each Regular Meeting of the Board of Trustees, the Treasurer shall report to the Board the names of all persons to whom benefits or pensions have been paid, and the amount paid to each, the amount of money received since the last report and the source thereof, the amount of money paid out and expended during such time and for what purpose, the amount of 12