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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Attachment B DRAFT Regular City Council Meeting Monday, May 11, 2015 Page 24 to begin work on some of the initiatives if directed to do so. If the plan changes, Mr. Trudgeon stated that staff was comfortable deferring action or taking action on June 8, at the discretion of the City Council and at their lead. Discussion ensued regarding upcoming advisory commission meeting schedules and how that aligned with proposed action on June 8, 2015. In general, Councilmember Etten suggested shrinking the timeline to only cover 2015-17, depending on the outcome of the next election and potential new Coun- cilmembers, but to cap it at 2017. Even though some goals may be longer than those two years, Councilmember Etten suggesting keeping that limit, and project those necessary for a longer-term, with a review every January of each new year to see progress to-date. Also, Councilmember Etten suggested staff report back periodically (e.g. every six months) on these items, and expressed his preference if possible that it run parallel with the annual budget calendar to determine after one year whether or not this has proven helpful, whether it was working or not, and providing check-ins on its overall effectiveness. Along those lines, Mayor Roe suggested similar reports ar updates on a quarterly basis or even more frequently as currently done for other staff reports provided as part of the Consent Agenda. Mayor Roe opined that a six month period for re- porting seemed a little too long to him, but agreed that regular updates were es- sential. Councilmember Etten expressed his willingness for shorter timeframes as appli- cable, as long as an overall look was provided for those items listed. While this is a City Council document, Councilmember McGehee noted the last column for "strategic initiatives" at this point was only staff input. To the eXtent those have been discussed and additional tweaking and wording revised, Coun- cilmember McGehee questioned City Manager Trudgeon's intended schedule if planning to bring this back on June 8, and how and when public and advisory commission input would be heard. Councilmember McGehee expressed her in- terest in a list of actual items after tonight's discussion and a timeframe with im- plementation dates, not only for 2015-2016, but also sustainable beyond that. In response, City Manager Trudgeon explained his thought process was that at some point the City Council would approve the document, and then loop the advi- sory commissions in. Mr. Trudgeon cautioned doing so before the City Council had provided a clear context and direction. However, if the City Council deter- mined it was important to communicate this draft with advisory commissions and bring them into the loop now that could be accommodated, even though Mr. Trudgeon recognized that several of those commissions had already met this month and may further delay the process. Mr. Trudgeon noted that a lot of work was intended far the firs� two years, with half of this first year already gone,