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HRA Meeting Minutes – Tuesday, May 19, 2015 Page 4 1 2 Staff duly noted this request. 3 4 On behalf of the HRA Board, Chair Maschka thanked Mr. Johnson for his informative and 5 thorough report. 6 7 9.Action / Discussion Items 8 9 a.House Replacement Program – Paul Bilotta 10 As previously noted, this item was removed from tonight’s agenda. 11 12 b.Adoption of Contracts for Services between the HRA and the City of Roseville for 2015 13 (HF0128) – Paul Bilotta 14 Mr. Bilotta summarized this revised annual contract with the City of Roseville for support 15 services, still pending for 2015, and as detailed in the staff report and attachments dated May 16 19, 2015. Mr. Bilotta advised that both the City Attorney and HRA Attorney had revised the 17 documents and approved them in form. 18 19 Member Wall opined that this contract needed negotiation between the City and HRA 20 providing an arms-length relationship between the two bodies. As this revised contract is 21 written, Member Wall noted that the City Manager would be nominating the HRA Executive 22 Director with the HRA accepting that nomination, with the position remaining under the 23 absolute control of the City Manager and City. Member Wall noted that this provided the 24 HRA with no say as to who that person was, or whether or not they were doing a good job. 25 While this was the status of previous contracts, originating when the Executive Director’s 26 position was as an outside consultant versus a City employee, Member Wall opined that the 27 contract format wasn’t working that well from his perspective. 28 29 Member Wall suggested a third option be considered by the HRA, as part of their upcoming 30 planning session, to spend time going through the proposed contract and determine whether or 31 not this model still worked for the HRA. Since this is the first look by the HRA at the 32 document, and without input from the HRA Attorney to the Board on the contract, Member 33 Wall suggested continuing the status quo until there was an opportunity for the HRA to review 34 and revise the contract in the interest of both parties; and further suggested appointing a 35 subcommittee to review the document, define the scope and policy considerations, and 36 subsequently bring a draft back to the full body. 37 38 At the request of Chair Maschka, Mr. Bilotta advised that the only urgency is the HRA’s 39 reimbursement to the City of its bills; and suggested a separate motion authorizing payment of 40 first quarter bills, allowing for further review and discussion. 41 42 Member Etten expressed appreciation for the comments of Member Wall; and noted the need 43 to craft the contract within the parameters of HRA statutes governing the body, as well as City 44 Code. Member Etten spoke in support of changes, noting the current language that didn’t 45 provide the HRA Board with any control over the main person performing day-to-day work for 46 the HRA. At a minimum, Member Etten suggested the HRA needed to be involved in the staff 47 person’s review, whether in Closed or Open Session at an HRA meeting, with the City 48 Manager participating as well. Member Etten opined that the power of the HRA Board in 49 accordance with State Statute was currently missing from the current structure; and advised he 50 could not support passing this contract as currently drafted, and was willing to take the time to 51 review and discuss it further; and supported a separate motion to pay bills to-date. Member 52 Etten spoke in support of the full body discussing the legalities of the contract versus breaking 53 it out for a subcommittee to review. 54