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accounted for in a financial report to the State due at grant closeout.
<br />4.3 Contracting and Bidding Requirements Per Minn. Stat.§471.345, grantees that are municipalities as
<br />defined in Subd. 1 must do the following if contracting funds from this grant contract agreement for any
<br />supplies, materials, equipment or the rental thereof, or the construction, alteration, repair or
<br />maintenance of real or personal property:
<br />(a) If the amount of the contract is estimated to exceed $100,000, a formal notice and bidding process
<br />must be conducted in which sealed bids shall be solicited by public notice. Municipalities may, as a
<br />best value alternative, award a contract for construction, alteration, repair, or maintenance work to
<br />the vendor or contractor offering the best value under a request for proposals as described in Minn.
<br />Stat.§16C.28, Subd. 1, paragraph (a), clause (2);
<br />(b) If the amount of the contract is estimated to exceed $25,000 but not $100,000, the contract may be
<br />made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the
<br />purchase or sale when possible, and without advertising for bids or otherwise complying with the
<br />requirements of competitive bidding. All quotations obtained shall be kept on file for a period of at
<br />least one year after receipt thereof. Municipalities may, as a best value alternative, award a
<br />contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering
<br />the best value under a request for proposals as described in Minn. Stat.§16C.28, Subd. 1,
<br />paragraph (a), clause (2) and paragraph (c);
<br />(c) If the amount of the contract is estimated to be $25,000 or less, the contract may be made either
<br />upon quotation or in the open market, in the discretion of the governing body. If the contract is
<br />made upon quotation it shall be based, so far as practicable, on at least two quotations which shall
<br />be kept on file for a period of at least one year after their receipt. Alternatively, municipalities may
<br />award a contract for construction, alteration, repair, or maintenance work to the vendor or contractor
<br />offering the best value under a request for proposals as described in Minn. Stat.§16C.28, Subd. 1,
<br />paragraph (a), clause (2);
<br />(d) Support documentation of the bidding process utilized to contract services must be included in the
<br />grantee's financial records, including support documentation justifying a single/sole source bid, if
<br />applicable;
<br />(e) For projects that include construction work of $25,000 or more, prevailing wage rules apply per;
<br />Minn. Stat. §§177.41 through 177.44 consequently, the bid request must state the project is subject
<br />to prevailing wage. These rules require that the wages of laborers and workers should be
<br />comparable to wages paid for similar work in the community as a whole. A prevailing wage form
<br />should accompany these bid submittals.
<br />5 Conditions of Payment
<br />All services provided by the Grantee under this grant contract must be performed to the State's
<br />satisfaction, as determined at the sole discretion of the State's Authorized Representative and in
<br />accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The
<br />Grantee will not receive payment for work found by the State to be unsatisfactory or pertormed in
<br />violation of federal, state, or local law.
<br />6 Authorized Representative
<br />The State's Authorized Representative is Brandon Johnson, Grant Manager, 85-7�' Place E, St. Paul, MN,
<br />651-539-1611, or his successor, and has the responsibility to monitor the Grantee's performance and the
<br />authority to accept the services provided under this grant contract. If the services are satisfactory, the
<br />State's Authorized Representative will certify acceptance on each invoice submitted for payment.
<br />Automobile Theft Prevention Grant Program FY 16-17
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