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Regular City Council Meeting Monday,July 13, 2015 Page 18 Overall, Ms. McCormick thanked the City Council for their good work. Recess Mayor Roe recessed the meeting at approximately 8:01 p.m., and reconvened at approximately 8:08 p.m. c. Community Engagement and Human Rights Commission (HRC) Structure Discussion Mayor Roe referenced the RCA as the City Council considered whether or not to advertise the three current vacancies on the Human Rights Commission. City Manager Trudgeon reviewed vacancies, and parallel work being done by the CEC, providing some options for consideration. Mr. Trudgeon introduced Kari Collins, Assistant to the City Manager, and staff liaison to the HRC; noting staff liaison to the CEC, Communications Manager Garry Bowman, was also present in the audience. Mr. Trudgeon clarified that he was not advocating for any of the options; but only provided the information for the City Council to explore; and if no change was indicated at the end of those discussions, sought direction from the City Council to move forward with a future agenda action item to proceed in fill- ing the vacancies. Kari Collins,Assistant to City Manager/City Clerk and Staff Liaison to Hu- man Resources Commission (HRC) As part of this review and presentation of options, Ms. Collins advised that staff had entered into a service enterprise process and diagnostic of all volunteer oppor- tunities in the organization, including how to grow participation, how to make service meaningful. Ms. Collins noted that this came on the heels of process in assessing the overall organization and exploring the most efficient structure. As detailed in the RCA, Ms. Collins referenced the three options outlined by staff for consideration by the City Council. Ms. Collins noted this included the frustra- tions she and Mr. Bowman witness as staff liaisons to their respective advisory commissions; and parallel frustrations of commissioners who varied in their roles as "doers" versus "planners/advisors." While opining that there were opportuni- ties for either and/or both roles, Ms. Collins noted the frustrations of"doers" who desired to work toward a specific goal for their community; and interest of staff in minimizing struggles between"doing"and"discussing." Ms. Collins identified the three options outlined in the RCA and their specific ad- vantages and disadvantages; examples from other community advisory commis- sions (Cities of Falcon Heights, Arden Hills, Wayzata, and Brooklyn Park) and their community engagement efforts based on the demographics for each respec- tive community. If the City Council considered going with Option C, Ms. Collins urged them to provide greater clarify about the functions and roles; and while there are good intentions for advisory commissions to be organic, it often added to uncertainty for commissioners, subsequently leading to frustration.