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Regular City Council Meeting Monday,July 6, 2015 Page 6 Councilmember McGehee stated that, historically, the Public Works Department had not used the same Best Value Procurement method as used by the Parks & Recreation Department; but rather had used the Lowest Responsible Bid method and she opined that she had been more impressed with the process used by the Public Works Department. Councilmember McGehee further opined that their method seemed to be based more on the State Public Works' bid process, was more well-documented and straightforward. Directing her question to the City Council based on her conversations earlier today with Mr. Culver, Councilmem- ber McGehee noted the recommended firm had rated a 83% for the technical weighting versus the other firms rating 90% in that category. Given the com- plexity of this work, and even with assurances from Mr. Culver of the confidence with this contractor, Councilmember McGehee noted the similarity of the other two bids, making this one seem more like a lowball bid. Historically, Coun- cilmember McGehee noted there was no Public Works-related policy stating the City needed to go with the lowest bid when there was such a technical difference. Further, Councilmember McGehee questioned if the contract for this work had anticipated work around or after the State Fair this fall or even next spring. Mr. Culver advised that, specifications were written based on today's bidding climate, attempting to allow the contractors as much flexibility as seemed option- al; and thereby giving them an option of starting work this fall or holding off until next spring; at which time they would then have a certain number of days to com- plete the work once started. If the work is started this fall, it would need to be completed before the end of the construction season, and therefore Mr. Culver ad- vised the contract did not include a provision that the contractor could not start work before the State Fair. Given the current bidding climate, Mr. Culver advised that it was considered more flexibility would result in a better bid without apply- ing another caveat for the contractor to comply with. Mr. Culver noted there would be impacts during the construction, which might involve the Met Transit Park & Ride in that area if used for fair versus typical commuter traffic. Howev- er, Mr. Culver advised that even though ceasing work during the State Fair was typically included unless not of major impact, since there was already such a heightened level of traffic throughout the entire community during the State Fair, in this case the determination had been made that it was more vital to get the pro- ject done at the most reasonable price possible. Councilmember McGhee suggested staff contact the Roseville Visitor's Associa- tion (RVA) to alert them to potential impacts for hotel chains with this project, given the high use during the State Fair for visitors and exhibitors. Specific to the cost of a signal, Councilmember McGehee questioned what the annual maintenance cost was for the City, if different than the $23,653 stated for the cabinet and post, if the City were to consider installing a standalone signal.