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9b. Attachment D <br />Proposal for Event Planning Services for the <br />Roseville Home & Garden Fair <br />The following estimates are based on my understanding of the scope of work, and the totals may <br />be adjusted up or down if the scope of work is revised. They are also contingent upon my <br />receiving access to paper and computer files from previous years, and meetings with key <br />planning committee personnel. All information will be considered proprietary property of the <br />City of Roseville and will be kept confidential. <br />This pricing does not include approved out-of-pocket expenses, printing or shipping charges, <br />which are extra and will be billed separately. Payment terms are invoice is due upon receipt. <br />Specific TasksEstimated Estimated <br />(All time billed at the hourly rate of $80)TimeCharge <br />Attend Planning Meetings20hours$1,600 <br />(Initial year only; fewer meetings anticipated in subsequent years) <br /> <br />Assumes attendance at ten(10) two-hour planningmeetings <br /> <br />Travel time included (approximately 30 minutes round trip) <br />Attend and Assist during Setup/Teardownand at the Fair <br />16-20 hours$1280-$1600 <br /> <br />Assumes 8 to 10hours each day, Friday and Saturday <br /> <br />Travel time included (approximately 30 minutes round trip) <br />Vendor Registration <br />6-8hours$480-$640 <br /> <br />Update exhibitor registration form and online registration on <br />website, collect and confirm registrations <br />4-5hours$320-$400 <br /> <br />Maintain vendor database for mailing/emailing lists <br />3-4hours$240-$320 <br /> <br />Maintain exhibitor list <br />5-6hours$400-$480 <br /> <br />Assign booth location <br />6-7hours$480-$560 <br /> <br />Receivevendor/exhibitor inquiries <br />3-4hours$240-$320 <br /> <br />Identify vendor locations on floor plan <br />Marketing/Advertising <br />4-6hours$320-$480 <br /> <br />Coordinate newspaper and billboard advertising <br />3-4hours$240-$320 <br /> <br />Explore alternate marketing/advertising methods <br />Logistics <br />3-4hours$240-$320 <br /> <br />Coordinate carpet and booth rental/setup with outside vendor <br />4-5hours$320-$400 <br /> <br />Coordinate volunteer assignments <br />Solicit Sponsorships4-5hours$320-$400 <br />Workshops <br />4-6hours$320-$480 <br /> <br />Identify workshop topics and solicit speakers (if necessary) <br />4-6hours$320-$480 <br /> <br />Coordinate presentation times and A/V needs <br />4-5hours$320-$400 <br /> <br />Publicity for workshops <br />4-5hours$320-$400 <br /> <br />Evaluate presentations and attendance <br />Printing and Binding <br />8-10hours$640-$800 <br /> <br />Prepare program and related Fair materials <br />2-3hours$160-$240 <br /> <br />Coordinate printing and delivery <br />Website <br /> <br />Update website before registration begins and throughout <br />10-12hours$800-$960 <br />months leading up to Fair <br />3-5hours$240-$400 <br /> <br />Update website following the Fair <br />Totals: Estimated Time and Charges120-150hrs.$9,600-$12,000 <br /> <br />