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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 HRA Meeting Minutes — Tuesday, August 18, 2015 Page 3 Members Majerus and Lee clarified that these concerns regarding the role not answering to the HRA were related to the position itself, and in no way reflected on Executive Director Kelsey's service. Member I.ee noted this opened up the potential that this position as outlined provided at the least a conflict of interest, opening up a basic remedial question: "Does the Executive Director work for the RHRA full-time?" Chair Maschka confirtned that the RHRA Executive Director position was full-time for the RHRA, referencing the list just presented in the Consent Agenda of activities provided in the role. Member Etten noted that even though Ms. Kelsey served as the HRA's Executive Director, there may be times when Ms. Kelsey was working on a project for the ciry, while Mr. Bilotta may be working on a project for the HRA and vise versa. Member I.ee questioned if that needed to be better clarified, since it appeared lopsided with the HRA having no authoriry with its own employee. Chair Maschka stated that he did not disagree with concerns raised, but in his conversations with Ciry Manager Trudgeon, as Ciry Manager, neither he nor the Ciry Council were prepared to give up that part of the agreement. Chair Maschka noted that this services agreement model arrangement had worked in the past and continued to work well. With all due respect, Member Majerus noted that when the HRA was initiated in 2002, services were provided by a Consultant with assistance from the Ciry's Communiry Development Director; and that model had continued bur failed to evolve or make the lines clear as the HRA evolve, resulting in this document that continues to place the HRA Board in a conundrum. Member Etten referenced an e-mail request brought to the HRA Board last week, seeking feedback, and suggested making that more fortnaL Member Etten suggested language such as, `...On an annual basis, the Ciry shall seek fortnal comments from the HRA Board regarding the Executive Director for consideration as part of that position's annual review... Councilmember Etten opined this recognized that the Ciry was not relinquishing its hiring/firing authoriry of a Ciry employee, but providing a role for the HRA in the annual review process as well. Chair Maschka advised that the suggestion was a result of his last meeting with Ciry Manager Trudgeon. Member Lee asked to hear from Ciry staff and the Ciry Council in more detaiL Member I.ee advised that she had taken the Survey Monkey survey, and found it one-sided and essentially a waste of her time. Member I.ee opined that the one-sided aspect was part of the problem, and in the past the HRA hadn't been aware of how the Ciry Council or ciry management felt. In her career role outside government, Member I.ee noted boards typically had a considerable amount of authoriry for and input about their executive directors. While recognizing that the HRA wasn't interested in taking on its own staff exclusively, Member I.ee opined that they should be much more involved in the oversight of the position. With Member Majerus encouraging the Board to vote this motion up or down and move on, Member Etten suggested amending this motion, to which Member Majerus responded that would take more time than a new separate motion.