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• <br />• <br />C� <br />M E M O R A N D U M <br />DATE: October 29, 1990 <br />TO: Craig A. Waldron <br />FROM: Rick Jopke � <br />SUB,TECT: Clerical/Secretarial Responsibilities <br />I have discussed potential secretarial/clerical duty <br />responsibilities with various staff inembers and would recommend <br />the following division of duties once the new clerical person is <br />on board. <br />1• Charlene <br />a. All planning items including applications, data entry, <br />notices, files, planning reports, rca's, etc. <br />b• All departmental correspondence except Fire Marshal. <br />�• Special projects as assigned by department head and <br />assistant department head. <br />d• Monthly project status reports. <br />e• Backup counter work and phones. <br />f• Time sheets. <br />2• Merrilee <br />3. <br />�• Counter work and phones. <br />b• Reports including Met Council, MWCC, complaint, etc. <br />�• Fee balancing, <br />d• Refunds. <br />e• Certificate of Occupancy issuance. <br />f• Contractor's Licenses. <br />g• Back up data entry as necessary during peak times, <br />vacations, sick days, etc. <br />New Clerk Typist Position <br />a• All data entry including permits (electrical, heating <br />plumbing, mechanical, buildin � <br />g), inspections. <br />