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K <br />e <br />• <br />� <br />�J <br />DATE: <br />TO: <br />FROM: <br />SUBJECT: <br />M E M O R A N D U M <br />October 29, 1990 <br />Craig A. Waldron <br />Rick Jopke <br />Clerical/Secretarial Responsibilities <br />I have discussed potential secretarial/clerical duty <br />responsibilities with various staff inembers and would recommend <br />the following division of duties once the new clerical persan is <br />on board. <br />1. Charlene <br />a. All planning items including applications, notices, <br />files, planning reports, rca's, etc. <br />b. All departmental correspondence except Fire Marshal. <br />c. Special projects as assigned by department head and <br />assistant department head. <br />d. Monthly project status reports. <br />e. Backup counter work and phones. <br />2. Merrilee <br />3. <br />a. Counter work and phones. <br />b. Reports including Met Council, MWCC, complaint, etc. <br />c. Fee balancing. <br />d. Refunds. <br />e. Certificate of Occupancy issuance. . <br />New Clerk Typist Position <br />a. All data entry including permits (electrical, heating, <br />plumbing, mechariical, building), inspections. <br />b. Contractor's Licensing. <br />c. Fire Marshal related duties including filing, permits, <br />correspondence, etc. <br />d. Phones and counter work. <br />