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REQUEST FOR COUNCIL ACTION <br />Date:3/14/2016 <br />Item No.: 8 <br />Department Approval City Manager Approval <br />Item Description: Approve General Purchases or Sale of Surplus Items Exceeding $5,000 <br />B <br />ACKGROUND <br />1 <br />City Code section 103.05 establishes the requirement that all general purchases and/or contracts in <br />2 <br />excess of $5,000 be approved by the Council. In addition, State Statutes require that the Council <br />3 <br />authorize the sale of surplus vehicles and equipment. <br />4 <br />5 <br />General Purchases or Contracts <br />6 <br />City Staff have submitted the following items for Council review and approval: <br />7 <br />8 <br />BudgetP.O.Budget / <br />DivisionVendorDescriptionKeyAmountAmountCIP <br />ITDatalinkVoice Router for Phone SystemA11,520.00$ $ Budget8,076.37 <br />Storm SewerEss Brothers & Sons Inc.Storm Sewer RepairsB400,000.0044,000.00 CIP <br />ITSoftware House Int'lRenewal of Virtual Machine Mgr.C100,000.007,159.00 Budget <br />Bldg MaintenanceSandstrom Land Mgmt.City Campus MaintenanceD16,000.007,500.00 Budget <br />Blvd. MaintenanceSandstrom Land Mgmt.Co. Rd. C & Twin Lakes Blvd MaintD60,000.0041,450.00 Budget <br />Bldg MaintenanceArch. Lighting DesignLED Lights in Council ChambersE27,000.0013,865.00 CIP <br />9 <br />10 <br />Comments/Description: <br />11 <br />a)Metro I-Net shars portion is only $1,900.The amount budgeted represents the entire 2016 <br />12 <br />budget amount for this type of equipment. <br />13 <br />b)Includes repairs to storm sewer catch basis and manhole covers. The amount budgeted represents the entire 2016 <br />14 <br />budget amount for storm sewer improvements. <br />15 <br />c)The amount budgeted represents the entire 2016 budget amount for contractual maintenance including software <br />16 <br />licensing. <br />17 <br />d)Includes mowing, weeding, mulching, and other services <br />18 <br />e)Total budget for LED replacement was $50,000. $27,000 is the remaining amount. <br />19 <br />20 <br />Sale of Surplus Vehicles or Equipment <br />21 <br />City Staff have identified surplus vehicles and equipment that have been replaced and/or are no longer <br />22 <br />needed to deliver City programs and services. These surplus items will either be traded in on <br />23 <br />replacement items or will be sold in a public auction or bid process. The items include the following: <br />24 <br />25 <br />DepartmentItem / Description <br />Page 1 of 2 <br /> <br />