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Planning Commission Regular Meeting City Council Chambers, 2660 Civic Center Drive Minutes – Wednesday, May 4, 2016 – 6:30 p.m. Call to Order 1. 1 Chair Michael Boguszewski called to order the regular meeting of the Planning Commission 2 meeting at approximately 6:30 p.m. and reviewed the role and purpose of the Planning 3 Commission. 4 Roll Call 2. 5 At the request of Chair Boguszewski, City Planner Thomas Paschke called the Roll. 6 Members Present: Chair Michael Boguszewski; Vice Chair Shannon Cunningham; and 7 Commissioners James Daire, Robert Murphy, Chuck Gitzen, James Bull, 8 and Julie Kimble 9 Staff Present: Interim Community Development Director Kari Collins; City Planner 10 Thomas Paschke; Senior Planner Bryan Lloyd 11 3. Organizational Business 12 Select Planning Commissioner to join new Ethics Commission (meeting once/year or as 13 needed) 14 Chair Boguszewski asked staff to share the purpose and intent of the Ethics Commission. 15 Interim Community Development Director Collins provided an overview of City Council action 16 earlier this year in their review of advisory commissions and staff resource allocation. Ms. Collins 17 noted that the Ethics Commission had been meeting quarterly, but their agendas didn’t always 18 warrant even meeting that often, so the City Council had decided to reformat the Commissions, 19 while keeping it intact if and when needs arose. Ms. Collins advised reviewed the charge of the 20 Ethics Commission; with only one ethics complaint filed in the last few years, noting the City 21 Council’s determination that this didn’t create meaningful volunteer opportunities for those serving 22 on that commission. Therefore, under the new format, Ms. Collins advised that the Commission 23 would be made up of a representative of each of the standing advisory commissions to the City 24 Council and meet at a minimum annually to review the annual Ethics Training agenda, and on an 25 as-needed basis for any complaints coming forward, in accordance with the City’s Ethics Code. 26 Ms. Collins opined that serving as an Ethics Commissioner would most likely be a minimal time 27 commitment. 28 Members Bull and Murphy both expressed interest in serving. 29 Chair Boguszewski asked both to speak to their interest in serving and why they felt the Ethics 30 Commission was important. 31 Member Bull stated that when he had begun exploring serving on a commission about a year 32 ago, there was an opening on the Ethics Commission that had sparked his interest as well as that 33 of the Planning Commission. Member Bull stated that he found integrity ultimately important, 34 personally, in business, or government. From a citizen’s perspective, Member Bull opined that 35 having the ability to address ethics concerns in the city was essential to good government. 36 Member Bull advised that knowing this potential opportunity was coming up to serve as a 37 representative on the Ethics Commission, he had spoken to several people about it, and in 38 reviewing the Advisory Commissioner Handbook, it had confirmed his interest. 39 Member Murphy stated that, from his experience with 36 years in the military, 30 years of that 40 time as a commissioned officer, he knew that ethics was a backbone issue to build trust of 41 subordinates and the nation. Member Murphy stated this had instilled in him the importance of 42 and potential damage of ethics failures on an institution’s reputation. With new situations always 43 coming forward, Member Murphy opined that balance was important, and expressed his 44 commitment to approach any ethics situation or complaint with an open mind. Member Murphy 45 further opined that he had the time and skill set to volunteer for this important role as needed; and 46 spoke in support of having such a forum available for people on this important commission. 47