CC_Minutes_2016_0718 - Laserfiche WebLink

Home

Regular City Council Meeting Monday, July 18, 2016 Page 13 City Manager Trudgeon outlined recommendations, specifically highlighting the proposed Mental Health Liaison Officer was intended as a pilot program for the first year, with additional details still pending for presentation at a later date to the City Council, including specific restrictions on use of Forfeiture Funds for short- term funding. City Manager Trudgeon further noted the contractual obligations of $105,000 for cost of living adjustments (COLA) increases, reducing the total COLA accordingly for non-union employees. Discussion Councilmember McGehee noted that the recommended use of reserves brought the projected reserves within a hair of the bottom range and balance. Coun- cilmember McGehee noted proposed reduction or deferral of capital improvement program (CIP) items seemed harsh from her perspective. City Manager Trudgeon noted the annual need to analyze CIP needs, and simply because it shows up on the spreadsheet, that annual examination identified things that could be deferred or deemed no longer necessary. Mr. Trudgeon noted a harder part of that conversation involved whether or not a particular CIP need could be accommodated if there was no funding available; also involving whether to defer it when weighed against the broader picture in lieu of no available fund- ing. Councilmember McGehee requested additional information from City Manager Trudgeon via email those specific CIP items that remained imperative, those de- ferred, and those discontinued. Mayor Roe clarified that could constitute staff checking off those items on the spreadsheet to provide a list of what was being recommended for 2017 from that general spreadsheet. Mayor Roe noted this provided an annual opportunity to review and understand the CIP with many questions remaining. While agreeing that each year the review was needed, Mayor Roe noted the ongoing negative funding that would occur in the near future and the need to identify solutions for that funding. While confi- dent it remained on staff's radar screen, Mayor Roe reiterated the need to develop a plan to deal with those issues. Councilmember Laliberte questioned the make-up of the ongoing cost for volun- teer recognition efforts and how much was involved in one-time database costs or for ongoing support and maintenance of the database. City Manager Trudgeon reported that there was continuing software support of approximately $2,000 to $3,000; and clarified that in the past this had not been in- cluded as a line item, but going forward would be shown as a budget item. At this point, Mr. Trudgeon noted it was listed under prograimning costs for the Parks &