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Planning Commission Regular Meeting City Council Chambers, 2660 Civic Center Drive Draft Minutes – Wednesday, August 3, 2016 – 6:30 p.m. Call to Order 1. 1 Chair Boguszewski called to order the regular meeting of the Planning Commission 2 meeting at approximately 6:30 p.m. and reviewed the role and purpose of the Planning 3 Commission. 4 Roll Call 2. 5 At the request of Chair Boguszewski, City Planner Thomas Paschke called the Roll. 6 Members Present: Chair Michael Boguszewski; Vice Chair Shannon Cunningham; 7 and Commissioners James Daire, Robert Murphy, Chuck Gitzen, 8 James Bull, and Julie Kimble 9 Staff Present: City Planner Thomas Paschke, Senior Planner Bryan Lloyd and Interim 10 Community Development Director Kari Collins 11 3. Communications and Recognitions 12 From the Public (Public Comment on items not on the agenda) a. 13 None. 14 b. From the Commission or Staff 15 Comprehensive Plan Update Status Report 16 At the request of commissioners, Mr. Lloyd provided a brief update on the 17 comprehensive plan update process; with the Request for Proposals (RFP) for a 18 general consultant to assist the process issued last Friday. During the month of 19 August, Mr. Lloyd advised that staff anticipated reviewing proposal teams and 20 specifics, with their recommendation coming forward later in September for City 21 Council choice of the firm. 22 Discussion among commissioners and staff included the number of RFP’s sent 23 out (ten), in addition to posting on the city’s website, the Minnesota Planning 24 Association and American Planning Association, and League of Minnesota Cities 25 websites for a broader audience; submission deadline of August 31, 2016; and 26 clarification of the coordination process of other consultants working on 27 department- or chapter-specific technical aspects to inform the entire document. 28 As an example, Mr. Lloyd noted those more technical chapters (e.g. 29 transportation, water and sewer infrastructure) that would use consultants with 30 that particular expertise to address and update portions of the comprehensive 31 plan to meet the Metropolitan Council’s system statement along with other 32 broader goals (e.g. non-motorized transportation for pathways and sidewalks). Mr. 33 Lloyd advised that those consultants would work within their specific environs with 34 this broader consultant working with each of those technical consultants on the 35 final product. Mr. Lloyd clarified that some portions of the comprehensive plan 36 update would include references to certain stand-alone documents already 37 existing (e.g. Parks Master Plan) rather than being incorporated into the plan 38 itself. Mr. Lloyd noted this allowed amendments to those documents without 39 seeking comprehensive plan amendment approval from the Metropolitan Council 40 whenever a change was made within the community. 41 Member Daire expressed his concern with different consultants working on 42 various chapters it would be difficult to maintain consistency throughout the 43 document. 44 Mr. Lloyd assured commissioners that throughout the process, opportunities 45 would be available to review each chapter as it related to the whole plan, even 46 though the Planning Commission would be focused on land use map updates. As 47 an example, Mr. Lloyd noted as part of the park chapter, the commission would 48